HR/Payroll Assistant

HR & Payroll Assistant

Contra Costa Electric is recruiting for an HR & Payroll Assistant to support day-to-day Human Resources and payroll operations. This role is critical to ensuring accurate payroll processing, wage and hour compliance, and effective HR administration across both field and office employees. The position utilizes the Vista construction ERP system for payroll, timekeeping, and employee data management.

Essential Duties & Responsibilities

Payroll & Timekeeping

• Assist with weekly or bi-weekly payroll processing for field and office employees using the Vista (Viewpoint) system
• Assist with setup and maintenance of employee records in Vista (pay rates, job assignments, deductions)
• Assist with certified payroll reports (as applicable)
• Enter and verify payroll data in payroll and timekeeping systems
• Respond to employee payroll inquiries and resolve discrepancies
• Coordinate with field supervision to resolve time entry issues prior to payroll submission
• Maintain accurate payroll and timekeeping records in compliance with California labor laws

Human Resources Administration

• Assist with new hire onboarding, including I-9s, E-Verify, and onboarding documentation
• Maintain employee personnel files (digital and physical)
• Track employee status changes, pay changes, and benefits changes and eligibility
• Support benefits administration and open enrollment activities
• Support HR compliance efforts, audits, and documentation
• Maintain confidentiality of sensitive employee information at all times

Special Projects

• Assisting with HR and payroll compliance audits, including wage & hour, PAGA-related, or internal reviews
• Supporting payroll system implementations, upgrades, or configuration changes within the Vista system
• Participating in process improvement initiatives related to timekeeping, payroll workflows, or employee onboarding
• Assisting with data cleanup, reporting, and reconciliation projects in Vista
• Supporting policy rollouts or procedure updates and assisting with employee or supervisor communication
• Assisting with government inquiries, agency audits, or legal document preparation (under HR Manager direction)

General:

• Work independently with little or no supervision after having been shown how to accomplish assignments.
• Ask appropriate questions related to assignments and recommend improvements.
• Practice excellent organization and remain upbeat and pleasant even when facing the pressure of pending or multiple deadlines.
• Comply with all company operating policies, procedures, and safety requirements.
• Comply with EMCOR's Values, Business Code of Conduct, and Business Ethics.

Qualifications

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PREFERRED EDUCATION AND EXPERIENCE

• 0–3 years of experience in HR administration and/or payroll processing
• Working knowledge of California wage and hour laws
• Strong attention to detail and accuracy
• Proficiency with Microsoft Excel and HR/payroll systems
• Ability to professionally interact with field employees and management
• Familiarity with Certified Payroll

COMPUTER SKILLS

• Must demonstrate proficiency in Microsoft Office applications, (i.e. Outlook, Word and Excel)
• Familiarity with HR/payroll systems

REQUIRED COMPETENCIES

• Primarily office-based with occasional interaction with field staff
• Ability to sit, stand, and work at a computer for extended periods
• Ability to manage multiple deadlines in a fast-paced environment

LANGUAGE SKILLS

Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customers, employees, unions, government agencies, vendors and suppliers, and other contractor organizations.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The physical demands of this position are those associated with working in a typical office environment.

Work Environment

While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. This role requires communicating verbally and in writing one on one, in small groups, as well as presenting to larger groups of employees. This role requires the ability to work at a computer (reading and keying) for extended periods of time. The employee must move within the office to retrieve files and meet with employees in their offices or conference room. The employee is regularly required to walk, reach with hands and arms, climb or balance and stoop, kneel, or crouch. The employee may occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

Benefits

CONTRA COSTA ELECTRIC, INC. is an EMCOR company and offers a full benefit package including:

• Medical, dental, vision, and prescription
• 401k with company match
• Paid vacation, holiday, and sick time.
• Educational assistance
• Salary based on experience and qualifications.
• Salary Range from $24/hr to $30/hr.

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Affirmative Action Policy

Please review our Affirmative Action Policy.

Notice to Prospective Employees

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process – it is probably fraudulent.

Geographic Disclosure

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.