Human Resources Generalist - Payroll/Recruitment (Full Time)

HUMAN RESOURCES COORDINATOR (Bilingual Spanish)
Job Type: Full-Time Hourly

Reports To: Human Resources Manager

As a premier luxury event furnishing rental company, we partner with clients to transform their visions into unforgettable experiences. Our success is built on a foundation of strong values and a passionate team. Found Rental Co. is looking for an organized, warm, and detail-oriented Human Resources Coordinator to join our growing team. This is an excellent opportunity for someone early in their HR career who is eager to build broad, hands-on experience across the full employee lifecycle from the moment a candidate applies to their first day on the job, through ongoing payroll support, compliance, and beyond.
The HR Coordinator works closely with our HR Manager and other teams to keep people processes running smoothly and accurately across multiple Found locations. This role is ideal for a candidate with 1-3 years of HR or administrative experience who is ready to roll up their sleeves, learn quickly, and grow within a purpose-driven company. You will be exposed to a wide range of HR functions, giving you a strong foundation to build a long and meaningful career in human resources.

Collaboration (Succeed as a Team): Will work hand-in-hand with department managers to move candidates through the hiring process, partner with payroll and finance to keep records clean and accurate, and coordinate across all Found locations to deliver a consistent employee experience. Heart (Relentlessly Care for Others): For many employees, you are a first touchpoint of Found, whether they are a nervous new hire on day one, an employee with a question about their paycheck, or someone going through a difficult offboarding. In every one of those moments, you lead with genuine warmth and care. You bring your voice and perspective to how HR operates at Found, and you’re not afraid to flag what isn’t working and suggest something better. Integrity (Do the Right Thing): HR is built on trust, and trust is built through consistency. You apply policies fairly, without exception. You protect confidential information as though your word depends on it, because it does. You complete compliance tasks thoroughly because cutting corners in HR can have real consequences for real people. New hires are waiting for their offer letters. In all of it, your follow-through is what makes the whole people's operation work. Recruitment & Onboarding Support
Post open positions on job boards (Indeed, LinkedIn, etc.) and monitor applicant activity throughout the hiring process
Review incoming applications and conduct initial phone screens to assess candidate qualifications and cultural fit.
Coordinate interview scheduling between candidates and hiring managers, ensuring a smooth and professional experience for all parties.
Facilitate WOTC (Work Opportunity Tax Credit) screening and documentation for eligible new hires.
Prepare and send offer letters accurately and promptly upon hiring manager approval
Set up new hire profiles and records in UKG HRIS platform prior to start date
Coordinate and conduct new hire orientation, collecting all required paperwork (W-4, I-9, direct deposit, handbook acknowledgements, emergency contacts, etc.)
Schedule and track new hire training with department leads, following up to confirm completion
Serve as a friendly, accessible point of contact for new hires throughout their first 30-60 days

Assist with weekly payroll processing, including gathering and reviewing timekeeping data, and flagging discrepancies for resolution
Help administer employee garnishments, paid leave adjustments, and other payroll change requests in the system
Help facilitate Open Enrollment communications and logistics, including deadline tracking and employee follow-up
Assist with responding to EDD claims and gathering documentation for unemployment proceedings
Support year-end payroll tasks including W-2 review assistance and ACA-related documentation

Create, maintain, and organize employee files and records, both digital and physical, in accordance with California recordkeeping requirements
Help track and maintain compliance with company policies, California state labor laws, and federal employment regulations.
Support the preparations and distribution of required workplace notices, policy updates, and annual compliance communications
Maintain and update the employee handbook and HR forms library as directed
Flag potential compliance issues to HR leadership promptly and accurately

General HR Administrative and Office Support
Serve as a first point of contact for general HR questions from employees and managers, routing complex matter to the HR Manager
Maintain the HR inbox and calendar, ensuring requests and deadlines are tracked and followed through on
Prepare HR reports, summaries, and documentation as requested by leadership
Assist with invoice tracking, payroll history records, and financial documentation for the Finance team
Support utility account management and administrative coordination across Found locations as needed
Identify opportunities to streamline HR administrative workflows and bring solutions forward
Provide general administrative support to HR and Operations leadership as needed

1-3 years of experience in a Human Resources, Administration, or similar role

• Hands-on experience with HRIS and payroll platforms (UKG, ADP, Paychex, etc.)
• Bilingual in English and Spanish
• Demonstrated ability to handle confidential information with discretion and maturity, upholding integrity.
• Experience supporting a multi-location or multi-site business

Comprehensive health, dental, and vision insurance

• Paid time off and company holidays
• 401K Retirement Plan
• Hourly Range: $26 - 30 per hour based on experience

Found Rental Co. affords equal employment opportunities to all qualified employees and applicants without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), national origin, age, disability, citizenship, marital status, sexual orientation, gender identity or expression, genetic information, veteran status, or any other characteristic protected by law.