Payroll Specialist

Payroll Specialist

Sonny's Enterprises is the world's largest manufacturer of conveyorized car wash equipment, parts, and supplies. We are the industry leader, recognized and awarded by the International Car Wash Association for innovating new technologies to advance the industry with products proudly designed and built in the USA. Our culture thrives on finding new and better ways to accelerate what's next. We embrace change and the opportunity it produces to maximize the potential of our most valuable resource our PEOPLE! We invite you to explore our opportunities and grow your career with us.

The Payroll Specialist supports the employees of Sonny's LLC, including all affiliated sites, and the Human Resources department by executing payroll processes, maintaining a variety of records and information, ensuring compliance with appropriate regulations, serving as the subject matter expert in the HRIS payroll system; and by communicating information in accordance with departmental and company guidelines and standards. The role acts as primary point of contact for all payroll related requests and issues. Develops complex, customized reports for HR management and business leadership, and provides functional and technical support related to payroll issues as necessary.

The role of Payroll Specialist is primarily responsible for ensuring that all payroll functions are completed in an accurate, timely fashion, and in accordance with Department of Labor, IRS and other state guidelines, established policies, procedures, and keeping management informed of activities and any significant challenges or issues.

Responsibilities

Point of contact for employees regarding payroll and time calculations. Interprets payroll policies and procedures to company employees of all levels. Receive and respond in a timely fashion to telephone, e-mail inquiries and mail

Acts like an internal subject matter expert on issues of moderate complexity

Trains new managers and employees on ADP Workforce Now time and attendance functionality

Processes information in ADP Workforce Now; information may include commissions, bonuses, or other compensation, time worked, retroactive earnings, deductions, and other required information

Responsible for the preparation and processing of multi state and bi-weekly payroll runs including entering time and validating payroll prior to transmission. Analysis, preparation, and entry of all payroll exceptions to produce accurate and timely payroll

Conducts audits of benefit changes both to ensure accuracy in our HRIS system and processes adjustments

Works with managers for timecard accuracy and corrections. Ensures timecard and payroll policies are followed

Process stop payments, direct deposit reversals and direct deposit returns

Processes garnishments, support withholdings, liens, 401K loans and other payroll related deductions

Partners with site controllers on set-up and maintenance of general ledger

Maintains Time Clocks and Timeclock Configurations

Works with benefit team after Open Enrollments and verifies insurance deductions in ADP

Verifies calculation of wages, overtime, and deductions to ensure compliance with federal and state laws

Verifies 401(k) deferrals, changes, and loans in payroll system. Confirms bi-weekly payroll contributions on Principal site and authorizes debit from designated bank accounts

Prepares Monthly Metrics & Reports: Headcount, Worker's Comp, PTO Liability, and additional reports as needed

Generating customized payroll reports as needed

Responds to employee verifications of employments (VOE)

Maintains employee confidence and protects payroll operations by keeping information confidential

Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies

Complies with federal, state, and local legal requirements by studying existing and new legislation; enforcing adherence to requirements; advising management on needed actions

Qualifications

Bachelor's Degree preferred

Knowledge of multi-state, and multi-divisional, payroll.

3+ years' previous experience with HRIS and automated payroll systems for 500+ employees.

Superior organizational skills, attention to detail, and ability to prioritize and manage multiple tasks.

Detail oriented, strong analytical skills, ability to detect inconsistencies in data, and ability to work with minimal supervision.

Advanced Microsoft office skills (Excel, Word, and Outlook).

Strong knowledge of current payroll related laws and regulations.

Knowledge of the entire payroll process including but not limited to processing of: EFT, ACH, 940, 941, Employer Tax, W-2s, child support, and other wage garnishments

FPC or CPP certification preferred.

Exposure to a high volume, and multi-task work environment required

***Bi-lingual is a plus (Spanish/English)

Office Equipment, Database & Query Software, ADP HRIS & Payroll System experience.

We offer a 100% employer-paid medical plan for eligible employees. In addition, the Company provides employer-paid Short-Term Disability (STD) coverage.

Employees and their eligible family members may also elect from a variety of voluntary, employee-paid benefit options, including additional medical plan choices, dental, vision, flexible spending accounts (FSAs), Long-Term Disability (LTD), life insurance, and a 401(k) plan with a Company matching contribution.

EEO Statement

Equal Opportunity Employer

Sonny's is proud to be an equal opportunity employer and is committed to maintaining a diverse and inclusive work environment. All qualified applicants will receive considerations for employment without regard to race, color, religion, sex, age, disability, marital status, familial status, sexual orientation, pregnancy, genetic information, gender identity, gender expression, national origin, ancestry, citizenship status, veteran status, and any other legally protected status under federal, state, or local anti-discrimination laws.