Executive Assistant - Transportation Insurance

Executive Assistant Administrative

Our not-so-secret sauce.

Award-winning, inclusive, top workplace culture doesn't happen overnight. It's a result of hard work by extraordinary people. The industry's brightest talent drive our efforts to deliver purposeful work and meaningful impact every day. Learn more about what makes us different and how you can make your mark as an Executive Assistant at MMA.

Marsh McLennan Agency (MMA) provides business insurance, employee health & benefits, retirement, and private client insurance solutions to organizations and individuals seeking limitless possibilities. With offices across North America, we combine the personalized service model of a local consultant with the global resources of the world's leading professional services firm, Marsh McLennan (NYSE: MRSH).

A day in the life.

As our Executive Assistant on the Administrative team, you will:

• Schedule appointments and meetings, including day-to-day and long-term management of scheduled appointments and meetings.
• Type correspondence, prepare meeting agendas, take meeting notes, maintain records, organize executive calendar and proactively assist in day-to-day management of EVP's schedule.
• Create and edit documents using PowerPoint, Excel and Word, maintaining confidentiality at all times, especially when dealing with sensitive information and internal correspondence.
• Ensure coordination, planning and scheduling of routine engagements and internal/external meetings and events. Schedule and attend meetings on behalf of EVP as needed, taking notes and recording minutes.
• Maintain ownership over administrative functions involved in the proposal process; to include preparation of materials and content with acute attention to detail, printing/creation of a polished and professional presentation for EVP to use in client meetings, and communication with Client Managers to coordinate timely preparation of content.
• Prepare meeting rooms/facilities and required audiovisual and IT equipment as needed for in-office meetings.
• Coordinates business travel arrangements, including providing assistance with tracking and submission of travel and entertainment expenses reports
• Assists with various other special projects as needed.

Our future colleague.

We'd love to meet you if your professional track record includes these skills:

• High school diploma required. Associate's degree or higher in Business Administration or related field preferred.
• Three to five years administrative assistant experience in professional office environment. Insurance industry administrative experience preferred.
• Must possess a high level of integrity and the ability to maintain confidentiality at all times.
• Excellent written and verbal communication skills are necessary to communicate effectively with clients and coworkers using tact and diplomacy.
• Emphasis on accuracy, attention to detail and the ability to proof one's own work as well as the work of others; the ability to work in a proactive manner to consistently deliver high-quality work.
• Commits to additional hours of work when necessary to reach goals. Flexibility to arrive early and stay late, as needed.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Ability to read and comprehend complex instruction, correspondence and memos.
• Strong and pleasant telephone and interpersonal skills, and the ability to deal professionally with clients and co-workers on the phone and in person.
• Excellent organizational and time management skills, ability to take initiative, use good judgment, demonstrate a strong sense of urgency and carry multiple projects through to completion.
• Ability to work under pressure with tight time constraints, as well as the ability to deal with frequent interruptions, unresolved situations, frequent change, delays or unexpected events.
• Ability to maintain a mature, problem-solving approach; general knowledge of "how to get things done."

We know there are excellent candidates who might not check all of these boxes. Don't be shy. If you're close, we'd be very interested in meeting you.

Valuable benefits.

We value and respect the impact our colleagues make every day both inside and outside of work. Our culture promotes colleague well-being through robust benefits programs and resources, professional and personal development opportunities, and fulfillment through meaningful work.

Some benefits included in this role are:

• Generous time off, including personal and volunteering
• Tuition reimbursement and professional development opportunities
• Charitable contribution match programs
• Stock purchase opportunities

Marsh McLennan and its affiliates are EOE Minority/Female/Disability/Vet/Sexual Orientation/Gender Identity employers.