Executive Administrative Assistant

Executive / Administrative Assistant

Location: Overland Park KS (On-site)

Type: Full-Time

About the Role

We are looking for a detail-oriented and proactive Executive / Administrative Assistant to support our founders and owners, while helping keep our office running smoothly. This role is a mix of executive support, calendar and scheduling management, and general administrative responsibilities. The ideal candidate is organized, responsive, and able to manage multiple priorities.

What Youll Do:

Executive Support

• Serve as a primary resource to our two founders and owners, coordinating personal and business needs
• Prioritize leadership requests, complete tasks accurately and on time, and ensure proper follow-through

Calendar & Scheduling

• Assist in managing complex calendars using Outlook, including client and internal meetings, staff appointments, events, travel arrangements, and more
• Proactively schedule client meetings a quarter in advance
• Ensure meeting logistics are properly arranged (Virtual links, room, and other meeting details)
• Anticipate scheduling conflicts and proactively resolve them

Office & Administrative Support

• Assist with general administrative tasks to ensure office operations run smoothly, as well as special projects as assigned

What Were Looking For:

• Strong organizational and time management skills
• Excellent communication and attention to detail
• Ability to prioritize and handle multiple tasks
• Ability to handle confidential information with discretion and professionalism
• Professional, reliable, and proactive mindset
• Experience supporting leadership
• Proficiency with calendar management using Outlook