Executive Assistant to Founders

Exa Executive AssistantExa is building a search engine for the AI era. Our Search API currently powers Agents, Fortune 500s and AI labs as we transform an industry that hasn't been disrupted since the 90s. We're a largely SF-based team of ~100 from Harvard, MIT, Meta, Google Research, ex-founders & dropouts alike.We are rapidly building the most intelligent search engine in history. We're high agency, low-ego, and united by the feeling that this is one of the last problems worth getting right.Now, we're looking for an in-person Executive Assistant to help our C-suite and team run smoothly from our San Francisco office.About the RoleIn the EA role at Exa, you'll support both our C-suite and broader team with operations, coordination, and scheduling. This is a highly variable, high-trust role where new and unexpected tasks come up often — you'll be the connective tissue between leadership, the team, and the physical office.This role offers a rare, 30,000-foot view into the inner workings of a hyper growth startup—working directly alongside the CEO and executive team as they scale. You'll be responsible for maximizing the founders' leverage across the entire organization—owning calendars, clearing bottlenecks, and making sure nothing falls through the cracks.This is an ideal role for someone who thrives in ambiguity, operates with high agency, and wants a front-row seat to building an iconic company.What You'll DoOwn scheduling and calendar management for our founders — anticipate conflicts, protect focus time, and keep the day running smoothlyTriage and manage executive communications — know what's urgent, what can wait, and what you can handle directlyCoordinate meetings end to end — scheduling, agendas, follow-ups, and making sure the right people are in the right room at the right timeSupport senior recruiting — coordinate interview scheduling and onsite logistics for leadership and executive-level candidates, ensuring a world-class candidate experienceHelp plan team events, offsites, and culture moments — from weekly team traditions to company-wide gatherings, you'll help make Exa a place people love to workContinuously improve systems and workflows — you're not just running processes, you're making them better. Bonus if you enjoy automating parts of your own roleHandle the unexpected — You're ready for anything and energized by variety and ad-hoc tasks.Who You Are:2+ years of experience in operations or in a similar roleExcellent communication and organizational skills - you can engage comfortably with leadership, candidates, investors, and partnersStrong ownership and ability to operate with little directionEnjoy juggling multiple workstreams and fast-changing prioritiesStrong people instincts — you know when to step in, how to help, and when to stay out of the wayComfortable in a fast-moving, high-growth startup environmentBased in or able to relocate/ commute to San FranciscoThis is a full-time, in-person role in San Francisco. In addition to premium healthcare benefits (medical, dental, vision), we also offer fertility benefits and a monthly wellness stipend to all of our employees.