Executive Assistant

Job Title

Efficiently manage complex scheduling and calendars. Composing and preparing highly confidential correspondence, arranging detailed travel plans, itineraries, agendas, and compiling documents for travel-related meetings.

Handle highly confidential and sensitive information with the utmost discretion, ensuring confidentiality on all matters.

Researches, prioritizes and follows-up on incoming issues and concerns. Determining appropriate course of action, referral or response after consultation.

Prepare background information, agendas and supporting documents for scheduled meetings, functions and engagements, anticipating information needs and ensuring readiness. Responsible for coordinating conference room reservations, meeting set-up and implementation (including technology) and vendor management.

Prioritize and coordinate communication and initiatives among senior leadership, executive committee members, and other departments across the organization.

Drafts emails, letters, reports, memorandums and other documents with clear and concise business writing is essential, including strong business acumen and effective communication skills either digitally, over the phone or in-person.

Establish and maintain trusted relationships with senior executives and team members across the organization.

Work independently with minimal guidance, exercising sound judgment and anticipating departmental needs.

Manage a variety of special projects.