Office Admin/AP-AR

Job Description

Job Description

Office Administrator / AP-AR Support

???? Aston, PA
???? $22–28/hr (based on experience)
???? Monday–Friday | Full-Time
???? Temp-to-Hire

We are seeking a highly organized, dependable, and proactive Office Administrator to support daily accounting and administrative operations for a busy industrial/truck equipment company.

This is an excellent opportunity for someone who enjoys variety in their day, takes initiative, and thrives in a role where they can become the go-to support person within a small, close-knit office. The right candidate will have the opportunity to grow into a larger role over time while becoming an integral part of the team.

• Process and review sales invoices and delivery paperwork

• Enter and maintain Accounts Payable and Accounts Receivable invoices

• Follow up on outstanding customer invoices and payment statuses

• Process weekly cash slips and daily credit card batches

• Verify invoice accuracy and match payments to invoices

• Request updated W9 forms from vendors as needed

• Reconcile monthly AP statements and request missing invoices

• Prepare and send monthly customer statements

• Maintain records for vehicle/truck stickers and related documentation

• Schedule safety committee meetings and distribute meeting minutes

• Order office supplies and support general office operations

• Assist with data entry, filing, and additional administrative projects as assigned

• Support multiple departments and help wherever needed to keep operations running smoothly

• Previous office administration, AP/AR, bookkeeping, or accounting support experience preferred

• Strong attention to detail and organizational skills

• Comfortable handling invoices, payment tracking, and office documentation

• Proficiency with Microsoft Office, especially Excel and Outlook

• Ability to multitask and prioritize in a fast-paced office environment

• Professional communication and follow-up skills

• Positive attitude with a willingness to learn and grow

• Stable full-time opportunity with potential for permanent hire

• Family-oriented and team-focused work environment

• Variety in daily responsibilities — no two days are exactly the same

• Opportunity for long-term growth and advancement

• Competitive pay based on experience

Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other protected characteristic under applicable law.