Assistant - Administrative

Receptionist Position

The position of Receptionist will be decisive, self-motivated, and results oriented. This position will require significant physical activity and the ability to work in a professional area. Being helpful with visitors that come through the front door and on the phone.

Essential Job Functions

• Answering the phones
• Greeting people coming in and out of the building
• Ordering Supplies
• Getting and dispersing mail
• Making reservations for airlines, hotel and restaurant when necessary
• Enter information for reports and disperse them
• Translate when needed
• Help with new hire paperwork when necessary
• Take care of the breakroom and supplies when needed
• Help with Accounting when needed
• Perform other work related projects as needed.

Qualifications/Skills

• Must be bilingual in Spanish
• Must have proper transportation
• High School Diploma or GED is required
• Ability to read, write and speak in English and Spanish fluently
• Two years of experience in a confidential office environment or HR role
• Excellent organizational skills
• Must be professional and dress professional
• Know how to work a fax machine, telephone, printer
• Excel and spreadsheets

Physical Effort/Work Environment

• Be able to lift heavy items as they come in
• Able to sit for long periods in an office environment
• Walking and climbing stairs
• Must be able to lift up to 40lbs. use of stairs, bending, kneeling and stooping to perform job duties.

The above statements are intended to describe the general nature and level of work. It is not intended to be an exhaustive list of responsibilities and may be revised at any time.