Administrative Assistant

Career Opportunity: Administrative Assistant Sanctus Stone Works, LLC Near Gettysburg, Pennsylvania Area (Hybrid Remote) Sanctus Stone Works is seeking a driven, organized, and detail-oriented Administrative Assistant to join our growing studio near Gettysburg, Pennsylvania. This is not a traditional office assistant position. This role is central to the daily operations of a growing artisan manufacturing studio. Every day brings new challenges and opportunities to organize projects, communicate with clients, improve systems, manage information, and support the creation of unique works of stone, sculpture, architecture, and sacred art. Our studio combines traditional craftsmanship with modern technology to create marble and limestone statues, altars, architectural elements, sacred furnishings, church restorations, custom commissions, molds, castings, and digitally fabricated components. Because every project is unique, we need someone who can bring structure, organization, and professionalism to a constantly evolving environment. We are looking for someone who is highly motivated, dependable, organized, and eager to learn. If you have experience in administration, office management, customer service, purchasing, project coordination, bookkeeping, marketing, or small business operations, your experience may translate well into this role. If you have a deep appreciation for Catholic theology, history, sacred art, traditional craftsmanship, and the mission of preserving beauty, and possess the organizational skills to help support our work, we want to hear from you. Responsibilities Depending on the project, responsibilities may include: Managing purchase orders, purchasing records, vendor communications, and supply ordering Coordinating with suppliers, contractors, shipping companies, and service providers Maintaining organized client files, project records, invoices, and documentation Assisting with project management by tracking timelines, deliverables, and client communications Organizing and maintaining our Google Drive database, including: Google Docs Google Sheets PDFs Project folders Internal records Creating, formatting, and maintaining Standard Operating Procedures (SOPs) and internal documents Assisting with customer communication, project updates, scheduling, and foll Preparing quotes, proposals, invoices, and administrative paperwork Assisting with QuickBooks tasks including: Customer records Invoices Expense tracking Basic bookkeeping support Managing office supplies, shop supplies, and inventory needs Helping improve internal systems, workflows, and organization as the company grows Creating marketing materials using Canva Assisting with social media content, scheduling, and brand development Maintaining professional communication with clients, churches, vendors, and partners Performing research, data entry, and administrative tasks as needed Supporting the owner and studio team with daily operational needs Because our work is highly customized, this position is ideal for someone who enjoys variety, problem-solving, and improving systems rather than performing the same task every day. Required Qualifications Strong organizational skills and attention to detail Excellent written and verbal communication skills Strong work ethic and positive attitude Highly motivated with a desire to learn new skills Ability to manage multiple projects and priorities simultaneously Comfortable working independently and taking initiative Professional communication skills with clients, vendors, and partners Strong computer skills and ability to learn new software systems Experience working with: Google Drive Google Docs Google Sheets PDFs and digital file organization Ability to create professional documents and written materials Dependable, punctual, and self-motivated Ability to maintain accurate records and follow detailed processes Valid driver's license and ability to travel when required Passion for traditional Catholic architecture, sculpture, history, craftsmanship, and cultural preservation. Preferred Qualifications - Experience in any of the following: Administrative assistant or office management Project coordination or project management Customer service or client relations Purchasing, procurement, or vendor management QuickBooks or bookkeeping Google Workspace administration Canva or graphic design Social media management Marketing or communications Construction administration Architecture, design, or creative industries Manufacturing or small business operations Writing procedures, manuals, or SOPs Inventory management Scheduling and logistics coordination What Makes This Position Unique Few studios in the country produce the kind of work we do #J-18808-Ljbffr Sanctus Stone Works