Aimbridge Corporate - Procurement Compliance & Coupa Enablement Specialist

Procurement Compliance & Coupa Enablement Specialist

The Procurement Compliance & Coupa Enablement Specialist plays a key role in helping hotel teams buy from the right contracted vendors, every time. This focused, high-impact position supports procurement compliance, supplier onboarding, spend reporting, and day-to-day Coupa configuration to keep purchasing workflows accurate and efficient.

Key Skills/Responsibilities

Contract Compliance & Procurement Gatekeeper

• Help property teams buy from the right contracted vendors by guiding purchasing decisions, sharing current preferred vendor lists, and communicating contract updates.
• Monitor purchasing activity to identify off-contract spend, unauthorized vendor use, and compliance gaps by property, category, and vendor.
• Review non-contracted vendor requests, redirect teams to approved alternatives when available, and escalate exceptions that need sourcing or contract review.

Analytics Support Partner to Sr. Procurement Analyst

• Support the Sr. Procurement Analyst by pulling, cleaning, and preparing Coupa and ERP spend data for reporting and analysis.
• Maintain compliance trackers and dashboards that capture preferred vendor agreements, spend thresholds, exceptions, and off-contract spend trends.
• Assist with month-end, quarterly, and ad hoc reporting by providing updated logs, vendor request data, onboarding status, and data quality escalations.

Coupa System Administration & Enablement

• Manage day-to-day Coupa administration, keeping workflows, user roles, approvals, intake forms, and supplier records accurate and policy-aligned.
• Keep preferred vendor catalogs and punchout content current by resolving outdated items, pricing issues, and inactive supplier records.
• Support reporting, upgrades, issue resolution, and user adoption through dashboards, testing, troubleshooting, guides, onboarding, and refresher training.

Supplier Onboarding & Approval

• Lead supplier onboarding by vetting new vendor requests, confirming business need, and aligning approvals with sourcing standards.
• Keep supplier records accurate by preventing duplicates, validating vendor details, and maintaining the approved Procurement vendor list.
• Support smooth Coupa enablement by guiding vendors through setup, PO and invoice processes, punchout activation, and access or submission questions.

Education & Experience

• Bachelor's degree in Supply Chain, Business, Hospitality Management, Finance, or a related field preferred.
• 3+ years of experience in Procurement Operations, Purchasing Compliance, Vendor Management, or Supply Chain support.
• Experience supporting multi-location, hospitality, or distributed operations teams, including field or property purchasing guidance.
• Hands-on Coupa administration experience, including supplier records, workflows, catalogs, user roles, and dashboards; Coupa certification preferred or willingness to obtain within 12 months.
• Comfortable working with spend data, Excel-based tracking, ERP systems such as SAP, Oracle JD Edwards, or similar, and Power BI or comparable reporting tools.

After an initial waiting period, those hired into full time positions are eligible for a competitive benefits package that includes the following:

• Now offering Daily Pay ! Ask your Recruiter for more details
• Medical, Dental, and Vision Coverage
• Short-Term and Long-Term Disability Income
• Term Life and AD&D Insurance
• Paid Time Off
• Employee Assistance Program
• 401k Retirement Plan

PROPERTY INFORMATION:

At Aimbridge, hospitality is at the heart of everything we do. As the world's leading global hospitality management company, we are dedicated to being the most trusted hotel operator and employer in the industry. With a portfolio of over 80 respected hotel brands and a commitment to creating exceptional guest experiences, we focus on strong relationships with our partners and creating a strong culture for our team members. Join us in setting the new standard for hospitality excellence, where trust is the foundation of our success story.