OPS Staff Assistant

OPS Staff Assistant - 80900454

Provides assistance to the Chief and Assistant Chief Probation Officer by monitoring postage and posting mail; tracks incoming and outgoing mail; maintains vehicle log, receives and process invoices and works with the state procurement system. Prepares circuit meeting agendas, taking meeting minutes, organizing meeting documentation. Notify and follow up with building maintenance when problems arise. Reviews incoming job applications for completion and qualifications to print; send Ergometrics (ERGO) Test invitations to applicants applying for a JPO positions, proctor ERGO test and process test packets for scoring. Assist with Public Records Requests, assign to proper unit, assist with retrieving closed files, detract personal information before uploading. Assisting with uploading closed files before shredding. Process Department of Juvenile Justice (DJJ) ID cards, ordering and collecting bus passes, and prepares intern packets. Access Detention Review Reports from Juvenile Justice Information System (JJIS) on a weekly basis to provide to Chief Probation Officer, Assistant Chief Probation Officer and staff. Completes special assignments, research, and prepare reports. Maintains inventory and ensures annual reports are submitted on time. Performs other related duties as assigned.

Knowledge of the methods of data collection, and the principles and techniques of effective communication. Knowledge of word and excel. Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, purchasing or report writing. Ability to prepare correspondence and reports, understand and apply applicable rules, regulations, policies and procedures and utilize problem-solving techniques. Ability to establish and maintain effective working relationships with others.

Administrative office functions experience. Knowledge of MyFloridaMarketPlace (MFMP) System. Processing purchase orders, receiving orders, E quotes, state purchasing card using the SAMAS system.

A valid Driver's License is required for this position. All prospective candidates will be subject to a sex offender check, criminal background checks (state, local and national) and pre-employment drug screening for direct care positions. DJJ participates in E-Verify (Employment Eligibility). When identified on a position description, a valid driver's license is required. If initially hired with an out-of-state license, the Florida resident must obtain a valid Florida state driver's license within 30 days of hire. Licenses suspended or revoked for any reason, work permits (Business purpose/Employment/education only licenses) and some types of restricted licenses are not acceptable. Licenses that have Corrective Lenses Restriction are acceptable, provided the driver wears corrective lenses while operating the vehicle. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center View phone number on click.appcast.io). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Location: PENSACOLA, FL, US, 32501