Administrative Assistant - Operations

Administrative Assistant – Multi-Family Property Management / OperationsApartment Services, Inc. – Hunt Valley, MD Full-Time | Professional Office EnvironmentJoin Our Team: Apartment Services, Inc. is seeking a highly organized and proactive Administrative Assistant to provide administrative and operational support to our leadership team. This position is ideal for someone who enjoys working in a fast-paced environment, managing multiple priorities, coordinating projects, and supporting company operations across multiple departments. You'll work closely with the Executive Assistant and Executive Team to help ensure the organization runs efficiently.What You'll DoProvide administrative support to the Executive TeamManage executive calendars, appointments, meetings, and travel arrangementsCoordinate meetings, prepare agendas, record meeting minutes, and distribute follow-up itemsPrepare, proofread, and format reports, presentations, spreadsheets, and correspondenceCoordinate company meetings, training sessions, conferences, and special eventsTrack projects, deadlines, and executive action itemsHandle confidential information with professionalism and discretionServe as a liaison between executives and internal departmentsAssist with onboarding coordination, interview scheduling, and recruiting supportCoordinate vendor communications, catering, and meeting logisticsProcess purchase requests, petty cash requests, expense documentation, and operational paperworkCreate and maintain reports, spreadsheets, filing systems, and operational recordsSupport departments including Human Resources, Marketing, Training, Operations, Property Management, and MaintenanceMaintain executive offices, conference rooms, and shared administrative spacesOrder and maintain office, meeting, and kitchen suppliesProvide front office administrative coverage as neededAssist with special projects and company initiativesWhat We're Looking ForExperience in executive support, office administration, operations, or administrative coordinationProperty management industry experienceExperience with Yardi or other property management software (Yardi strongly preferred)Strong organizational, communication, and time management skillsExcellent attention to detail and ability to manage multiple prioritiesAbility to maintain confidentiality and exercise sound judgmentProfessional, polished, and customer-focused attitudeSelf-motivated with the ability to work independently and as part of a teamAdvanced proficiency in Microsoft Office, including Word, Excel, Outlook, PowerPoint, and TeamsAbility to quickly learn new software and business systemsRequirementsHigh school diploma or equivalent required; Associate's or Bachelor's degree preferredMinimum of 2 years of administrative, executive support, or operations experienceValid driver's license and reliable transportationAbility to sit for extended periods and work on a computerAbility to occasionally lift up to 20 poundsProfessional appearance and communication skillsReliable phone and email communicationBenefits8 Paid HolidaysPaid Funeral Leave & Jury Duty LeaveHealth Benefits (eligible 1st of month after 60 days):Medical, Dental & Vision InsuranceEmployer-paid Life InsuranceVoluntary Life Insurance optionsShort-Term & Long-Term DisabilityFlexible Spending Account (FSA)Retirement (eligible after 3 months, age 21+):Traditional & Roth 401(k) optionsAdditional Perks:Employee Recognition ProgramDiscounted Housing (more information available at interview)