Supplier Registration Analyst

Supplier Registration Analyst

HHMI's labs rely on a broad spectrum of suppliers to support their groundbreaking work. The Supplier Registration Analyst plays a critical role in ensuring suppliers are onboarded accurately, efficiently, and in compliance with Institute standards.

This role serves as the central point of coordination for supplier onboarding and maintenance across APEX and Workday. You will manage high-volume requests, resolve issues across teams, and ensure supplier data is accurate, complete, and compliant. Success in this role requires strong attention to detail, ownership of workflows from start to finish, and a customer-focused mindset.

This position reports to the Manager of Accounts Payable and is based at HHMI's headquarters in Chevy Chase, MD. It follows a hybrid schedule of three days in the office per week.

What we provide:

• Mission-Focused Work: Your contributions would directly support the tools and systems behind groundbreaking science.
• Collaborative Team Environment: Join a team that values continuous learning, knowledge sharing, and mutual support.
• Competitive Total Rewards Package: Comprehensive healthcare, generous retirement contributions, paid leave, and additional programs that support well-being and professional development.

What you'll do:

• Manage end-to-end supplier onboarding and updates, serving as the primary point of contact for internal teams and external suppliers.
• Monitor workflows and ensure requests are completed within established SLAs. Track progress, follow up on dependencies, and resolve delays to keep processes moving.
• Review supplier data and validation results to ensure accuracy, completeness, and alignment with policy.
• Ensure supplier records comply with Institute policies, regulatory requirements, and internal controls.
• Validate tax classifications and determine 1099 applicability.
• Maintain high-quality supplier data to support downstream systems and reporting (Workday, P2P, etc.).
• Escalate risks or discrepancies as needed to ensure compliance.
• Partner with Procurement, Accounts Payable, Tax, and other teams to resolve issues and support complex supplier scenarios.
• Support APEX and Workday processes, including testing activities.
• Manage and track system-related issues (e.g., Jira), including intake, prioritization, and resolution.

What you bring:

• Bachelor's degree required
• 4+ years of experience in supplier management, procurement, accounts payable, or a related field.
• Experience working with supplier onboarding workflows and data validation processes.
• Prior experience reviewing and validating tax classifications to determine 1099 reporting preferred.
• Familiarity with Workday, Ariba, or similar P2P systems
• Exposure to supplier risk or validation tools (e.g., Apex Analytics)
• Experience supporting system testing or UAT
• Ability to manage high-volume work and competing priorities.
• Strong problem-solving skills and ability to resolve issues end-to-end.
• Clear, professional communication skills and customer service focus with internal stakeholders and external suppliers.
• Customer-service mindset with a focus on accuracy and responsiveness.

Physical Requirements:

Remaining in a normal seated or standing position for extended periods of time; reaching and grasping by extending hand(s) or arm(s); dexterity to manipulate objects with fingers, for example using a keyboard; communication skills using the spoken word; ability to see and hear within normal parameters; ability to move about workspace. The position requires mobility, including the ability to move materials weighing up to several pounds (such as a laptop computer or tablet).

Persons with disabilities may be able to perform the duties of this position with reasonable accommodation. Requests for reasonable accommodation will be evaluated on an individual basis.

Compensation and Benefits

Our employees are compensated from a total rewards perspective in many ways for their contributions to our mission, including competitive pay, exceptional health benefits, retirement plans, time off, and a range of recognition and wellness programs. Visit our Benefits at HHMI site to learn more.

Compensation Range

$68,832.00 (minimum) - $86,040.00 (midpoint) - $111,852.00 (maximum)

Pay Type: Annual

HHMI's salary structure is developed based on relevant job market data. HHMI considers a candidate's education, previous experiences, knowledge, skills and abilities, as well as internal consistency when making job offers. Typically, a new hire for this position in this location is compensated between the minimum and the midpoint of the salary range.

HHMI is an Equal Opportunity Employer

We use E-Verify to confirm the identity and employment eligibility of all new hires.