Office Manager

We are a successful boutique contracting firm based in Saint James, NY, known for our craftsmanship, reliability, and strong client relationships. We are seeking a highly organized and construction‑savvy Office Manager to oversee daily business operations and support our field and administrative teams.

Requirements

• Strong construction industry knowledge and exceptional organizational skills.



• Oversee and support the bookkeeper and office assistant, ensuring accurate and timely administrative operations.



• Manage payroll and certified payroll processes with precision and compliance.



• Handle AIA requisitions, payment schedules, and receivables.



• Field incoming calls from clients, addressing questions, concerns, and service needs professionally.



• Draft proposals, prepare bid packages, and compile documentation for submission.



• Read and interpret blueprints confidently to support estimating and project coordination.



• Process material orders called in by site supervisors and track delivery status.



• Communicate directly with field supervisors to convert write-ups into accurate invoices.



• Maintain a working understanding of construction trades, terminology, and building processes.



• Utilize QuickBooks for financial tracking, invoicing, and reporting.



• Support general office operations to ensure an efficient, organized, and productive environment.



• Strong organizational skills with the ability to manage multiple priorities.



• Professional, reliable, and able to maintain confidentiality.

Benefits

Competitive salary based on experience.

Private office with sit‑stand workstation.

Basic health insurance benefits.

Paid time off