Senior Payroll Specialist

Senior Payroll Specialist

About Simpro: Simpro is a fast-paced, high-growth global SaaS leader providing field service management solutions. We operate in a highly dynamic, evolving business environment. As we scale, our payroll operations require an agile, sharp, and highly independent individual to ensure our global team is supported accurately and efficiently.

Position Purpose: Based in our Miami or New Jersey office, the Senior Payroll Specialist will take primary ownership of day-to-day US payroll operations utilizing Paycor, seamlessly integrating workflows with our global HRIS, Workday. This role serves as the heavy lifter for our US footprint, while also managing a minor international pay run for Canada via Deel. Because your core finance and payroll team is geographically dispersed, you must be a self-sufficient, fast-moving problem solver. You will thrive with autonomy even within an office setting, acting as the local payroll anchor while collaborating across global time zones.

What You'll Do

Core US Payroll Operations (Primary Focus):

• Manage the end-to-end processing of accurate, timely, and compliant payroll for all US employees across multiple states utilizing Paycor for approximately 200 employees.
• Ensure seamless data synchronization between Workday (HRIS) and Paycor for new hires, terminations, compensation adjustments, and benefits.
• Maintain strict compliance with federal, state, and local tax requirements.
• Act as the primary point of contact for US employee payroll and tax inquiries. Handling payroll filings and statutory reporting autonomously.

International Payroll Management (Small Footprint Runs):

• Manage the monthly payroll for the Canadian (CA) entity using Deel (small pay run), currently 11 employees.

Month-End Close Support & Finance Sync:

• Own the payroll component of the End-of-Month (EOM) close process, ensuring all data aligns with global financial deadlines.
• Prepare, format, and deliver clean payroll data outputs and reports required for journal entries and accruals to the finance team for upload into Sage Intacct.
• Assist the finance team with payroll-to-GL data tracking and variance resolutions.

Skills & Experience

Must-Haves:

• US Multi-State Expertise: Strong background managing payroll across multiple US states, with a solid grasp of varying state tax codes, labor laws, and filing deadlines.
• System Proficiency: Hands-on experience with Paycor (or a highly similar US payroll platform) and working familiarity with Workday.
• Fast-Paced Adaptability: Experience working in a rapidly changing, fast-moving corporate environment. You adapt to process changes easily and view business scaling as a welcome challenge.
• High Autonomy & Self-Sufficiency: Proven ability to troubleshoot and solve problems independently. While office-based, you will not be sitting directly with your immediate team, making resourcefulness essential.

What You'll Bring:

Highly Desirable (Nice-to-Haves):

• System Familiarity: Prior exposure to Deel
• Accounting/Finance Comfort: While deep accounting knowledge isn't required, a basic understanding of how payroll reports feed into general ledgers, journal entries, and accruals a significant benefit is required.

Key Attributes for Success at Simpro

• Agility & Speed: You move quickly, handle shifting priorities with ease, and don't get flustered by rapid business growth.
• Resourcefulness: A self-starter mindset. When faced with an unfamiliar tax notice or software error, you proactively research, troubleshoot, and drive it to resolution.
• Clear Collaboration: Top-tier written and verbal communication skills, crucial for keeping a distributed global finance team aligned.

What We Can Offer You

• Responsible Time Off
• Comprehensive medical, dental, vision package with 100% employer paid options
• Additional benefits including Health Savings Account; Flexible Spending Account; Critical Illness Insurance; Hospital Insurance; Accident Insurance; Life Insurance and AD&D and Disability Insurance available to purchase.
• Wellness Challenge App, Diabetes Prevention App, and Health Hub App
• 401k/Retirement Plan with 6% employer match
• Generous Parental Leave Program
• Paid Volunteer Leave Days
• Public Holiday Exchange Scheme
• Talent Referral Program get rewarded for referring a friend to join our team!
• Diverse training & internal networking opportunities across all of our product lines
• Opportunities for career progression and development
• Service recognition awards
• Click here to find out more about working at Simpro Group!

Our Core Values:

We Are One Team

We Are Customer Centric

We Are Growth Minded

We Are Accountable

We Celebrate Success

Simpro, AroFlo, BigChange & ClockShark are equal opportunity employers with a best-of-class onboarding program and supportive team environments. This means that we want everyone to feel welcome with us and to provide equal opportunities for everyone, regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation, or any other non-performance factor.

If you'd like to join a fun and progressive organization, where there are opportunities to develop your career, please apply now with your CV/resume.

*Please note, no agencies will be accepted in the recruitment of this role.