Assistant House Manager

Job Title: House Manager & Family Assistant (with Childcare & Light Meal Prep Support) Location: Belmont, NC 28012 Employment Type: Part-Time | 25-30 hours per week (25 guaranteed) Schedule: Monday–Friday, with flexible daytime and/or evening hours. The specific schedule will be determined weekly based on the family's calendar, travel schedule, children's activities, and household needs. While hours may vary from week to week, the family will guarantee 25 hours per week. Flexibility is essential, as support needs may increase during sports seasons, parent travel, and other busy times throughout the year. Compensation: $30-35 per hour, based on experience Start Date: By August 2026 Requirements: Maintain a smoke-free environment. Must be authorized to work in the United States. Reliable personal transportation. Willing to obtain CPR and First Aid certification About Our Family We are a busy, active family living in Belmont, NC. Life in our home is full of energy, laughter, packed calendars, sports equipment in every corner, and the kind of joyful chaos that comes with raising a large family. Our children range in age from elementary school through college, which means there is always something happening and no two days look exactly the same. Both of us have demanding careers. One parent works primarily from home but travels frequently, while the other is self‑employed and has an especially busy season from January through May. As a result, we're looking for someone who can help keep the household running smoothly through both the everyday routines and the busier seasons of life. Between school schedules, extracurricular activities, family commitments, work obligations, and everything in between, our household stays active year-round. We genuinely enjoy being together, supporting our kids' interests, and creating a home that feels welcoming, connected, and well‑loved. We've had wonderful household support over the years, but as our family has grown, so have our needs. We're looking for a true household partner—someone who can help us stay organized, keep things moving behind the scenes, and allow us to spend more time being present with our family. The areas where we could use the most support are the day‑to‑day responsibilities that keep a busy household functioning well. Laundry is probably our biggest pain point, along with maintaining organization systems, keeping up with daily tidying and resets, coordinating drop‑offs and pick‑ups, and helping manage the constant flow of sports schedules, camps, and activities. We'd also love support with meal prep, vendor coordination, home projects, and the many household logistics that can quickly become a significant mental load. While household management is the primary focus of the role, flexibility is incredibly important to us. Some days may be heavily project‑oriented or require jumping in to help with transportation, after‑school support, or childcare‑related needs. We're looking for someone who approaches the role with a team‑first mindset, understands that priorities can shift, and is willing to step in where support is needed most. Ultimately, we want a true household partner who helps us stay ahead of the chaos rather than constantly reacting to it. At the end of the day, our goal is simple: we want a home that feels calm, organized, and supported, even during the busiest seasons. We value open communication, mutual respect, and a collaborative approach, and we're committed to creating a positive, long‑term working relationship where everyone feels appreciated and set up for success. Who You Are / What We’re Looking For You are naturally proactive and have a knack for walking into a home, assessing what needs attention, and jumping in without needing constant direction. You enjoy creating order, building systems, and finding ways to make everyday life run more smoothly. You're confident taking ownership of your responsibilities, but you're also collaborative and know when to ask questions or bring something to our attention. You are warm, approachable, and easy to be around. You enjoy working with children and teenagers and understand how to connect with different personalities and age groups. Whether you're helping navigate a busy afternoon, driving to activities, running errands, supporting a teenager, or helping manage the flow of a large household, you bring a calm and steady presence. You thrive in a home that is active, evolving, and sometimes unpredictable. Rather than feeling overwhelmed by a busy household, you're energized by it. You take pride in creating calm amidst the chaos, helping families stay organized, and becoming the kind of person everyone is relieved and happy to see walk through the door. Most importantly, you're a team player. You communicate openly, tackle challenges directly, and believe that great household support comes from partnership, trust, and shared goals. You don't wait to be told what needs to happen next—you notice what needs attention and take initiative. If that sounds like you, we'd love to meet you. Key Responsibilities Household Organization & Maintenance Creating and maintaining household organization systems across the home Daily resets and prepping the home ahead of the bi‑weekly cleaners Light tidying throughout the day: dishes, surfaces, vacuuming high‑traffic areas Seasonal clothing/shoe swaps and sports uniform rotations Organizing dressers and closets, including developing a system for three children in similar sizes Coordinating donation drop‑offs and listing outgrown kids' items on local consignment groups Event, holiday, and guest prep Packing and unpacking for family travel Indoor plant care Replacing batteries, light bulbs, and smoke detectors throughout the home Laundry & Linens Washing, folding, and organizing laundry for the household Special garment care, including hang‑drying delicate items, sports uniform care Weekly towel and linen rotation (housekeeper manages sheet changes bi‑weekly) Maintaining a tidy and well‑stocked laundry area Family Support School and activity pickups and drop‑offs, including sports, appointments, or social commitments Occasional overnight supervision when parents travel Light childcare and backup supervision as needed, comfortable flexing into a nanny‑adjacent role Packing school lunches and preparing coolers and gear for weekend sports tournaments Managing prescription pickups for multiple children Coordinating and driving to recurring medical appointments Kid‑related errands as needed Inventory & Errands Restocking the pantry, fridge, and household supplies Managing running household supply lists and keeping snacks well‑stocked Managing household orders and subscriptions (Amazon, Sam's Club delivery, etc.) Handling returns, occasional dry cleaning, and gift shopping for birthdays and teacher appreciation Mail and package handling, including breaking down boxes Picking up and organizing prescriptions; maintaining each child's pill box Meal Support Flexible meal support 2‑3 times per week, not a primary focus but a genuine value‑add Prepping vegetables, ready‑to‑heat meals, and batch cooking as needed Preparing lunch for the work‑from‑home parent on office days Picking up from a local meal delivery service as needed (1‑2 weeks per month) Jumping in for quick dinner prep when the week calls for it Grocery shopping and supporting weekly meal planning Kitchen clean‑up and general kitchen maintenance Following household dietary preferences: no artificial dyes Vehicle Upkeep Scheduling and tracking routine family vehicle maintenance Fueling, cleaning, and organizing family vehicles Tracking registration and insurance timelines Vendor & Property Oversight Overseeing cleaners, contractors, and landscapers Researching and coordinating repair quotes and scheduling Following up with vendors to keep projects moving Resetting and maintaining outdoor spaces, including the patio and outdoor kitchen area Deep Cleaning & Special Projects Occasional deep cleans: fridge, oven, baseboards Refreshing the garage, mudroom, and entryway drop zones Cleaning and maintaining air filters, humidifiers, and air purifiers Organizational projects: closets, pantry, books, toys, gear, etc. Administrative & Personal Assistant Support Calendar management and household scheduling Event and appointment coordination Receipt and budget tracking for delegated household expenses Travel planning and logistics support How to Apply Please submit a short intro letter, an updated resume, and three professional references with current contact information. This role requires a background check. #J-18808-Ljbffr