Accounts Payable Accounts Receivable Collections Specialist

Job Description

Job Description

Accounts Payable * Accounts Receivable * Collections Specialist - 2 positions available!

$25-27/hour DOE

Clifton NJ area

The Accounts Payable / Accounts Receivable / Collections Specialist will be primarily responsible for processing accounts payable transactions and/or providing daily support to the accounts receivable function and making collection calls. The ideal candidate will be accurate, organized, and reliable.

 

Key Responsibilities:

Accounts Payable

• Print, review and organize vendor invoices.
• Accurately enter invoices into the company’s internal accounting system.
• Process vendor payments by check and ACH.
• Monitor the accounts payable email inbox and respond to or route inquiries as appropriate.
• Assist with daily and month-end accounting procedures.
• Maintain accurate and organized accounts payable records.
• Research and help resolve invoice or payment discrepancies.
• Provide additional accounting and administrative support as needed.

Accounts Receivable

• Apply customer payments accurately and promptly.
• Research and reconcile payment discrepancies with customers.
• Assist with maintaining accurate customer account balances.
• Communicate professionally with customers regarding payment-related questions.
• Support other accounts receivable functions and accounting projects as assigned.

Collections

• Contact customers regarding past-due invoices and payments.
• Follow up on outstanding balances via phone and email.
• Review accounts receivable aging reports.
• Research and resolve payment discrepancies.
• Maintain accurate records of collection activities.
• Work with customers to establish payment arrangements.
• Coordinate with accounting and sales departments to resolve issues.
• Provide updates on collection status and overdue accounts.
• Assist with general accounts receivable duties as needed.

Qualifications

• Previous accounts payable, accounts receivable, collections, bookkeeping or general accounting support experience required.
• Proficiency with Microsoft Outlook and Excel.
• Comfortable learning and working within a proprietary in-house accounting system.
• Strong data-entry and basic computer skills.
• Ability to work accurately with numbers, invoices and payment information.
• Excellent attention to detail and organizational skills.
• Professional verbal and written communication skills.
• Dependable, punctual and responsible.
• Positive attitude and willingness to assist wherever needed.
• Ability to manage routine responsibilities while adapting to changing priorities.

Schedule

• Schedule: Monday through Friday, 7:30 a.m. to 4:30 p.m.
• Lunch: One hour, between 12:00 p.m. and 1:00 p.m.