Accounts Receivable Specialist

JOB TITLE: Accounts Receivable Specialist
JOB TYPE: Direct-Hire
LOCATION: Hasbrouck Heights, NJ - On-site five days per week
START DATE: September/October 2026
SHIFT: Monday-Friday, approximately 8:00 a.m.-5:00 p.m., with some flexibility

We are seeking an experienced Accounts Receivable Specialist to manage essential receivables activities, including customer payments, collections, account research, and reconciliations. This opportunity is well suited for someone with broad AR experience who can contribute quickly and take on responsibilities that may evolve with the needs of the department.

Responsibilities

• Manage customer balances, identify delinquent accounts, and complete consistent collection outreach.
• Apply incoming payments, record card transactions, post receipts, and verify deposit activity.
• Research account discrepancies and resolve billing or payment questions from customers and internal teams.
• Review customer credit requests, maintain supporting documentation, and respond to credit inquiries.
• Prepare and distribute invoices, statements, and other account-related communications.
• Process approved credits, returns, fee adjustments, returned payments, and disputed transactions.
• Coordinate return-related activity and carrier claims, recording approved financial adjustments when completed.
• Reconcile receivable balances and maintain complete records for reporting and audit purposes.

Qualifications

• Several years of practical Accounts Receivable experience in a professional setting.
• Demonstrated experience collecting overdue balances and following up on payment arrangements.
• Hands-on knowledge of cash application, customer payments, credits, returns, and account reconciliation.
• Working proficiency in Microsoft Excel, including editing files, organizing information, and using basic formulas.
• Experience entering and reviewing customer and financial information within an ERP or accounting platform.
• Knowledge of standard credit and collections practices.
• Ability to manage changing responsibilities as ownership within the AR function develops.
• Consistent accuracy when recording transactions, maintaining accounts, and organizing financial documentation.

EOE STATEMENT:
We are an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law.