Corporate Work Study Program Office Manager

JOB TITLE: Corporate Work Study Program Office Manager TERMS OF EMPLOYMENT: Full Time REPORTS TO: Vice President, Corporate Work Study Program The Corporate Work-Study Program Office Manager is a vital member of the Corporate Work-Study Program (CWSP) Team. He/she is responsible for ensuring that the daily operations of the Corporate Work-Study Program run smoothly, efficiently, and professionally. Specific responsibilities include: Administrative Operations Manage day-to-day office operations and workflow Maintain office systems, procedures, and organizational processes Order and manage office supplies and equipment Coordinate mailings, deliveries, and office communications Maintain calendars, schedules, and meeting logistics Ensure that the Workforce database information is accurate and up to date Oversee the updating of the Supervisor Handbook each year Participate in Cristo Rey Network conference calls and projects, as requested Staff Support & Coordination Support the CWSP department coordinators/staff Schedule the weekly office meetings and set the agenda for the meeting in collaboration with the VP of CWSP Collect weekly accountable reports from CWSP coordinators – unsubmitted timecards, fines, low timecard ratings, report card grades and comments, etc. Serve as a point of contact for visitors, families, partners Assist with onboarding and orientation of new employees Coordinate internal communication and office coverage (morning and afternoon checking) Help maintain a positive and professional office environment Oversee the professional development training of staff (Cristo Rey Network trainings) Serve as a back-up driver when needed Financial and Recordkeeping Responsibilities Process invoices, purchase orders, and expense reports Work in collaboration with the Finance Office for CWSP fines and collection Maintain accurate records, databases, and filing systems Handle confidential documents and information appropriately Communication and Customer Service Answer phones, emails, and inquiries professionally Greet visitors and direct them appropriately Communicate clearly with staff, families, and partners Prepare correspondence, reports, and presentations, as requested Event and Meeting Coordination Schedule office meetings and prepare materials Coordinate events, training (Supervisor) or staff gatherings Oversee the Summer Young Professional Development Training Program Arrange travel or logistics when necessary Compliance & Organizational Support Ensure office procedures comply with organizational policies, (i.e. I-9s) Help maintain student files and required documentation Support the VP of CWSP with special projects and operational needs The Ideal Candidate Possess a required bachelor’s degree with an emphasis in education/training and development with strong leadership qualities and a commitment to student success Possess the ability to communicate effectively and demonstrate excellent writing skills Is well organized and detail-oriented Proficiency in Microsoft Suite (Word, Excel, PowerPoint, etc.) Possess the ability to multitask, and problem-solve in a fast-paced environment Is dependable, discreet and able to maintain confidentiality Is bilingual – English/Spanish Salary range - $45,000 - $55,000 If interested, please send a thoughtful cover letter and resume to Notre Dame Cristo Rey Human Resources at View email address on click.appcast.io. #J-18808-Ljbffr Notre Dame Cristo Rey High School