Executive Assistant

*Please note that this job is not for EfficientAide. It's for our client who is based in Miami, FL. This is a full-time, in-person role. Prior experience in the freight forwarding, NVOCC, or customs brokerage industry is required. -- ABOUT THE OPPORTUNITY Our client is a well-established, family-owned logistics and customs brokerage firm based in Miami, providing global logistics solutions with a true concierge level of service. The company has a strong culture of internal growth (several members of the leadership team started in entry-level roles) and prides itself on being "corporate, but family." They are seeking a polished, experienced Executive Assistant to support the President directly. This is a highly visible, trusted right-hand role for someone who wants to be a true partner to executive leadership, not just a task-taker. POSITION OVERVIEW The Executive Assistant will provide high-level administrative and strategic support to the President, acting as a gatekeeper, project manager, and extension of the executive team. This role requires sound judgment, exceptional communication skills, and the ability to anticipate needs before being asked. The ideal candidate brings prior EA experience in the freight forwarding, NVOCC, or customs brokerage industry and is comfortable operating with both polish and a roll-up-your-sleeves mentality. LOCATION & SCHEDULE On-site, five days per week (this is not a remote position) WHAT SUCCESS LOOKS LIKE The President manages a high volume of priorities at once. Success in this role means: Meetings and deliverables are fully prepped in advance, not just scheduled. "On the calendar" is the start of the job, not the finish. The President can focus on execution because priorities, logistics, and follow-through are being handled proactively. Nothing falls through the cracks and nothing is a surprise. The right balance is struck between being part of the team and culture, while maintaining the discretion and loyalty required of a true right hand. KEY RESPONSIBILITIES Manage a busy and evolving calendar, including scheduling, prioritization, and proactive conflict resolution Prepare the President for meetings by ensuring materials, context, and logistics are ready in advance Compose and manage confidential correspondence, expense reports, and travel arrangements Serve as a liaison between the President's office, internal departments, clients, vendors, and government agency contacts Research, prioritize, and follow up on incoming issues, including sensitive or confidential matters Support special projects from inception to completion, some with significant organizational impact Participate as an adjunct member of the Executive Team: attend meetings, take notes, track action items Provide concierge-level service to clients and guests, including handling difficult situations with professionalism and warmth Take on ad hoc tasks big and small, from high-level strategic support to everyday hospitality (yes, that includes making a great cup of coffee) REQUIRED QUALIFICATIONS Minimum of five years of experience supporting C-level executives Prior experience in the freight forwarding, NVOCC, or customs brokerage industry Bachelor's degree in a relevant field or equivalent combination of education and experience Bilingual, English and Spanish, with excellent written and verbal communication skills in both Proficient in Microsoft Office Suite IDEAL CANDIDATE TRAITS A true self-starter who does not need to be told what to do; anticipates needs and takes initiative Professional and polished, but genuinely willing to roll up their sleeves; no task is too big or too small Direct and concise communicator; comfortable getting straight to the point with busy executives and clients Emotionally mature, even-keeled, and drama-free Highly discreet, with the judgment to know what stays confidential A strong sense of loyalty and partnership to leadership, while still being a warm, engaged member of the broader team Resourceful and solutions-oriented; brings ideas for how to streamline and improve, rather than waiting to be asked COMPENSATION & BENEFITS Compensation: $55,000 to $85,000 annually, commensurate with experience. Benefits package includes: Medical coverage through AvMed, with multiple plan options (HMO and POS) Dental and vision coverage through United Healthcare Voluntary benefits available through Colonial Life, including short-term disability, accident, cancer, critical illness, term life, and whole life coverage 401(k) with company match: 100% match on the first 3% contributed, plus 50% match on the next 2%; all contributions are 100% vested immediately Paid time off: 10 days after 90 days of employment, increasing to 15 days after one year and 20 days after five years #J-18808-Ljbffr EfficientAide