Human Resources Administrative Assistant

Job Title: HR Administrative Assistant

Industry: Nonprofit

Location (city, state): Bethesda, MD - must have vehicle

Assignment Type: Contract-to-Hire

Pay: $23–$27/hour

Work Schedule: Monday–Friday, 9:00 AM–5:00 PM; Full-Time, In-Office

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About Our Client:

Addison Group’s client is a mission-driven nonprofit organization dedicated to providing lifelong support and services to individuals and families in the community. With a large and growing workforce, the organization offers a collaborative environment focused on making a meaningful impact while supporting its employees.

Job Description:

Addison Group is hiring an HR Assistant for our client’s Human Resources team. This position will provide administrative and clerical support across a variety of HR functions while also serving as a welcoming first point of contact for employees, applicants, and visitors.

The ideal candidate is organized, dependable, patient, and comfortable managing multiple priorities while handling confidential information. This is a great opportunity for someone with HR or administrative experience who is looking to grow their career within a supportive, mission-driven environment.

Key Responsibilities:

• Support the HR team with day-to-day administrative and organizational tasks.
• Coordinate interview scheduling and assist with pre-employment processes.
• Maintain accurate applicant information through data entry, scanning, and document management.
• Conduct employment references and other candidate verification activities.
• Follow up with new hires to ensure all onboarding paperwork and requirements are completed.
• Prepare offer letters, new hire materials, and employee files.
• Assist employees and applicants with completing applications and navigating internal job opportunities.
• Track employee referral activity and provide information to internal departments as needed.
• Serve as a receptionist for the HR department by answering phones, greeting visitors, and directing questions to the appropriate team member.
• Assist with monthly compliance reporting and HR audit preparation.
• Maintain accurate electronic and paper personnel records.
• Update employee information within HR systems and assist with HR record changes.
• Provide general support to employees regarding HR-related administrative requests.
• Assist with various HR projects and other administrative responsibilities as assigned.

Qualifications:

• At least 1 year of HR, recruiting, or administrative experience; 3+ years preferred.
• Bilingual in Spanish and English, with the ability to read, write, and speak both languages fluently is highly preferred
• Must have own vehicle
• High school diploma required; Associate’s or Bachelor’s degree in HR, Business, Management, or a related field preferred.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Calm, professional, and patient approach when working with employees and external contacts.
• Ability to manage multiple priorities and meet deadlines accurately.
• Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook.
• Experience with ADP or another HRIS is a plus.
• Nonprofit HR experience is preferred.

Additional Details:

• Pay: $23–$27/hour
• Schedule: Monday–Friday, 9:00 AM–5:00 PM
• Full-time, in-office position
• Overtime is rarely required
• Addison Group provides benefits

Perks:

• Opportunity to transition into a permanent position
• Supportive and collaborative HR team
• Mission-driven work environment
• Opportunity to gain exposure to a broad range of HR functions
• Work-life balance-focused culture

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.