Receptionist

Job Description

Job Description

We are looking for a Receptionist to support daily front desk operations for a Contract position based in Dallas, Texas. This role serves as the first point of contact for visitors and callers, helping create a welcoming and detail-oriented office experience. The ideal candidate is organized, service-minded, and comfortable balancing communication, scheduling, and administrative support in a fast-paced environment.

Responsibilities:
• Welcome guests and clients warmly, provide assistance upon arrival, and ensure a positive front office experience.
• Manage incoming calls through a multi-line phone system, direct inquiries to the appropriate team members, and take accurate messages when needed.
• Coordinate calendars by arranging appointments and reserving meeting spaces to support smooth daily operations.
• Process incoming and outgoing mail, packages, and deliveries while keeping distribution timely and organized.
• Provide administrative support through tasks such as document handling, data entry, and maintaining office records.
• Keep the reception area neat, orderly, and inviting for employees, visitors, and business partners.• Strong verbal and written communication skills with the ability to interact professionally with a variety of individuals.
• Friendly and customer-focused approach in a front-facing office environment.
• Working knowledge of Microsoft Office applications, including Word, Excel, and Outlook.
• Ability to stay organized, manage multiple tasks, and maintain accuracy throughout the workday.
• Experience using office tools such as multi-line phone systems, email, and file organization methods.
• Previous background in reception, administrative support, or customer service is preferred.