Customer Service Representative

Customer Service Representative

Location: Irvine, CA Irvine Spectrum Area Duration: Long-term temporary role with the possibility of growing temporary-to-hire. Schedule: MondayFriday, 8:30 AM5:00 PM Start/end times may vary slightly based on business needs. Pay: $28$30 per hour, depending on experience Employment Type: Full-Time

A well-established manufacturer and distributor in the Irvine Spectrum area is looking for an experienced Customer Service Representative to join its team. This position is ideal for a customer-focused professional who enjoys working in a fast-paced environment and is comfortable managing multiple customer orders and priorities at once.

The Customer Service Representative will act as a key point of contact for assigned customers, ensuring orders are processed accurately and that customers receive timely updates regarding pricing, availability, delivery schedules, returns, and other order-related needs.

Key Responsibilities

• Serve as a primary point of contact for customers through phone, email, in-person communication, and other business communication channels.
• Manage the customer order process from initial entry through fulfillment, ensuring information is accurate and requirements are communicated appropriately.
• Coordinate pricing, product availability, delivery expectations, scheduling, demand requirements, and returns.
• Monitor open orders and proactively follow up on outstanding items, changes, delays, or other issues.
• Develop a strong understanding of individual customer requirements and ensure those expectations are communicated to the appropriate internal departments.
• Respond to customer questions and resolve routine order-related issues in a timely and professional manner.
• Maintain accurate records and complete administrative tasks associated with customer accounts and orders.
• Coordinate with internal teams to keep customer orders moving efficiently and address potential issues before they impact the customer.
• Use company systems and Microsoft Office applications to document, track, and communicate order information.
• Take on additional customer service and administrative responsibilities as business needs arise.

Position Focus

The role will primarily involve:

• Order Processing: Approximately 40%
• Order Follow-Up: Approximately 20%
• Customer Questions & Support: Approximately 15%
• Order-Related Administrative Work: Approximately 15%
• Additional Duties: Approximately 10%

Qualifications

• Bachelor's degree preferred; equivalent relevant professional experience may be considered in lieu of a degree.
• Approximately 46 years of relevant customer service, order management, customer support, or related experience.
• Strong working knowledge of Microsoft Outlook, Excel, Word, and PowerPoint.
• Experience working with SAP is preferred.
• Excellent verbal and written communication skills.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple priorities and detailed tasks while maintaining accuracy.
• Comfortable working independently and exercising sound judgment when handling customer and order-related matters.
• Professional and confident telephone communication skills.
• Strong computer and general office skills.
• Spanish-language proficiency is a plus.
• Willingness to travel locally on an occasional, limited basis if required.
• Ability to frequently lift and/or carry items weighing up to 10 pounds.

Ideal Candidate

The successful candidate will be highly organized, responsive, and customer-focused, with the ability to stay on top of numerous orders and requests simultaneously. Someone who takes ownership, communicates effectively with both customers and internal teams, and enjoys solving problems will be well suited for this opportunity.

Pre-Employment Requirements: Candidates selected for the position will be required to successfully complete a background check and drug screening prior to starting employment.

Compensation / Pay Rate (Up to): $28.00 - $30.00