Legal Secretary - Transactional Law Firm

Job Description

Job Description

Beck Law Firm, PLLC is seeking a highly organized, dependable, and detail-oriented Legal Secretary to join our team. Our firm focuses primarily on transactional legal matters, and we are looking for someone who takes ownership of their responsibilities, communicates professionally, and can work independently in a busy professional environment.

The ideal candidate is proactive, organized, and comfortable managing multiple responsibilities without requiring constant direction or supervision. This position requires excellent attention to detail and the ability to follow a task through to completion.

Responsibilities:

The Legal Secretary will provide administrative and clerical support to attorneys, paralegals, and other members of the firm. Responsibilities include:

• Answering and directing incoming telephone calls in a professional and courteous manner;
• Scheduling and confirming client appointments and maintaining attorney calendars;
• Communicating with clients regarding appointments, documents, signatures, and other administrative matters;
• Receiving, organizing, scanning, saving, copying, and filing client documents;
• Preparing documents and correspondence for mailing, delivery, or electronic transmission;
• Handling incoming and outgoing mail and maintaining accurate records of important deliveries;
• Maintaining organized electronic and physical client files;
• Assisting with document preparation, formatting, proofreading, and finalization;
• Coordinating with attorneys, paralegals, and other staff members to ensure matters continue moving forward;
• Tracking assigned administrative tasks and following through without repeated reminders;
• Assisting with general office organization and administrative needs; and
• Performing other administrative duties as needed to support the efficient operation of the firm.

Qualifications:

The successful candidate must:

• Be extremely detail-oriented , organized, and accurate;
• Be dependable and consistently follow through on assigned responsibilities;
• Be able to work independently and manage responsibilities without micromanagement ;
• Take initiative and recognize what needs to be done rather than waiting for step-by-step instructions;
• Be able to prioritize multiple assignments and deadlines;
• Have strong written and verbal communication skills;
• Maintain professionalism and confidentiality when handling sensitive client information;
• Be comfortable communicating with clients, attorneys, financial professionals, and other third parties;
• Be proficient with Microsoft Office , particularly Microsoft Word, Excel, Outlook, and Teams ;
• Be comfortable learning and using legal practice-management and document-management software; and
• Have strong general computer and technology skills.

Preferred Experience:

• Prior experience working in a law firm or other professional office environment is strongly preferred.
• Experience with Clio Manage or other legal practice-management software is a plus.
• Experience handling legal documents, client files, scheduling, and professional correspondence is preferred.

Who Will Succeed in This Position:

This position is best suited for someone who enjoys being organized, keeping matters on track, and helping a professional team operate efficiently. We are looking for someone who can be given an assignment, understand the objective, ask appropriate questions when necessary, and then take responsibility for completing it accurately and timely.

The right candidate will be someone who pays attention to the small details, anticipates next steps, communicates when something needs attention, and does not require continual reminders or supervision.

Position: Full-Time Legal Secretary
Firm: Beck Law Firm, PLLC
Practice Area: Transactional Law
Location: Lubbock, Texas

Qualified applicants should submit a resume and a brief introduction describing their prior administrative or legal-office experience.