Accounting Coordinator (Construction - AIA/Billing) POST NUMBER: 484055

Accounting Coordinator (Billing)

• On-Site (Monday-Friday) - 8/9am start time daily
• Location: Alpharetta, GA
• Compensation: $62,000-65,000/year 

Job Description 
The Accounting Coordinator (Billing) plays a key role in supporting the accounting function through accurate billing, accounts receivable management, and general accounting support. This position works closely with sales coordinators, project teams, and the broader accounting department to ensure timely and precise financial processing across construction operations.

Key Responsibilities
Accounts Receivable / Billing

• Process 100–200 invoices per billing cycle with a high degree of accuracy.
• Collaborate with sales coordinators to review sales orders and input data into billing invoices.
• Manage construction progress billing, including tracking project milestones and preparing progress payment applications.
• Handle maintenance billing for commercial division services.
• Reconciliations: Process and reconcile credit card transactions.
• Cash Applications: Apply cash to accounts and account reconciliations 
• Monitor outstanding receivables and support collection efforts as needed.

Accounts Payable

• Book AP entries, including vendor invoices, expense reports, and other payables.
• Assist with general accounting tasks to support month-end and year-end close processes.
• Maintain organized documentation and ensure compliance with internal controls.

Qualifications & Requirements

• 3 years of AR/Billing experience required.
• Experience with AP, Cash Applications, Journal Entries, GL accounting functions is preferred .
• Intermediate Microsoft Excel skills (pivot tables, VLOOKUPs) is required. 
• Construction industry experience is preferred. 
• Experience with NetSuite is a plus.
• Bachelor's degree - Accounting or Finance is preferred. 
• Strong attention to detail, accuracy, and organizational skills.
• Ability to work collaboratively with internal teams and manage multiple priorities.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.