Administrative Assistant

Future Opening: Administrative Assistant Casual, friendly work environment Administrative Assistant Fish Window Cleaning / Janus Services Corp is hiring a proactive Administrative Assistant for our small, but challenging, North Phoenix office (Cave Creek Rd and Cactus Rd). We are looking for an exceptional professional who does more than just manage a desk—you anticipate needs before they arise. As the "voice" of our office, you create the critical first impression of our brand and play a major role in our continued growth. Who You Are: You are a self-motivated, friendly individual who thrives on staying two steps ahead. You don't just wait for a task list; you see what needs to be done and take the initiative to do it. The Impact You’ll Make: Operational Excellence: Expertly handle accounts receivable and day-to-day office functions with uncompromising attention to detail. Customer Experience: Take ownership of the "first impression," ensuring every customer's interaction is seamless and positive. Proactive Problem Solving: Identify potential problems and take measures to avoid them to keep us running smoothly. Compensation $20-$22/hour, based on experience Schedule: Monday-Friday, start: 9am. End: Between 1pm and 3pm, depending on workload (20 to 30 hours per week). Essential Duties and Responsibilities: Managing email communication (can be numerous at times) Collecting current and past due accounts Processing check, cash and credit card payments into our database Creating and maintaining relationships with National Maintenance Companies and their payment processes Entering, scheduling, and confirming job services into our database Interacting with window cleaners on job details and on completing work orders and invoices properly Filing out all necessary paperwork Office maintenance (e.g. common area wastebaskets, sweeping when needed) Essential Qualifications: Very high attention to detail – must be able to reliably notice and communicate elaborate details Competent and efficient – must be able to multitask and to process the volume of work and communication Good organizational skills and ability to follow-through Friendly, outgoing personality, love helping people Excellent communication skills on the phone, email and in person Demonstrate self-confidence and trustworthiness Ability to learn new software and systems Working knowledge of Word, Excel, and Outlook (may be tested) Office-related experience is preferred Reliable transportation Fish Window Cleaning has grown to be the world's largest window cleaning company with more than 250 franchise territories in 44 states, yet we still maintain the traditional values we were founded on. We clean glass from 1 to 3 stories at commercial and residential locations including retail locations, office buildings and malls. We will always treat every customer as though they are our only customer. Fish Window Cleaning has grown to be the world's largest window cleaning company with more than 250 franchise territories in 43 states, yet we still maintain the traditional values we were founded on. We will always treat every customer as though they are our only customer. Since its inception over three decades ago, Fish Window Cleaning has been dedicated to being a considerate and respectful neighbor in the communities where we work and live. FISH partners with nonprofit organizations on an ongoing basis to support causes across the United States. Through volunteering, leadership, and charitable giving, FISH lives its mission to be the best and most respected window cleaning company in the world. We are looking for courteous, self- motivated and friendly individuals that pay attention to detail. We clean glass at commercial and residential locations; including retail locations, office buildings, and malls from 1 to 3 stories. Some ladder work, travel between jobs, and minimal paperwork are required. You need reliable transportation, proof of insurance, and a valid driver’s license to be considered for employment. #J-18808-Ljbffr Fish Window Cleaning North County