Fulfillment and Production Coordinator (Part-Time)

Fulfillment and Production Coordinator

Reports to: Head of Development

Schedule: Part Time, In-Person

• Friday | 2:30-9:00 PM
• Saturday | 2:30-9:00 PM
• Sunday | 2:30-9:00 PM

Flexibility required for evenings, weekends, and peak retail seasons

FLSA: Non-Exempt, Hourly

About The Refind

The Refind is a luxury resale company redefining how people shop and sell online. Founded and operated by a female-led team, we are a fast-growing business rooted in style, authenticity and sustainability. We curate and resell the most coveted closets around the world through our Instagram Live Shows.

About the Role

The Fulfillment & Production Coordinator plays a key role in expanding our Instagram Live Show programming and keeps operations running smoothly behind the scenes. This position manages real-time transactions during our Live Shows, oversees post-show fulfillment, and is critical to our daily operations and brand reputation.

Key Responsibilities

Live Show Operations

• Serve as an in-show moderator, commenting product details (e.g., brand, size, fit, price) in real time using clear and professional language
• Respond to customer questions (included but not limited to fabric, fit and condition of products)
• Accurately monitor, record and communicate all transactions during the show
• Organize sold products for a seamless checkout experience

Post-Show Fulfillment

• Pack and prepare Live Show orders with accuracy, speed and care
• Organize and prep orders for pickup or shipping
• Update internal tracking documents (e.g., customer data, sales logs, viewer stats etc.)
• Partner closely with the Fulfillment, Marketing, and Live Show teams to ensure operational excellence

Operational Support

• Monitor inventory of packaging materials and proactively manage restocks
• Provide customer service support via email and SMS
• Troubleshoot shipping logistics issues with UPS (our primary shipping partner)
• Maintain a clean, organized, and functional Fulfillment Department space

Cross-Departmental Collaboration & Special Projects

• Assist in hosting or co-hosting Instagram Live Shows
• Help pull merchandise to be featured on camera based on customer feedback and trends
• Collaborate with the Live Show team to improve processes and customer experience

Other duties as assigned.

Education and Experience

• Bachelors degree in business, communications, fashion, or a related field preferred

Skills and Abilities

• Strong organizational skills and attention to detail
• Basic data entry and record-keeping
• Proactive problem-solver, comfortable in a fast-changing environment
• Comfortable and professional in a studio setting, including around models changing between shots
• Able to pick up inventory or communication software quickly
• Physically able to stand for extended periods, bend, reach, and lift up to 30 lbs
• Genuine interest in fashion and luxury resale

The Refind offers competitive compensation commensurate with experience and industry standards for the Seattle market. The pay range for this role is $28 to $32 an hour and employees are eligible for a quarterly bonus. We are committed to fostering a fun, supportive, and engaging work environment. Eligible full-time employees receive benefits and perks which include health, dental, paid time off (PTO), free snacks and drinks, and employee discounts on merchandise.

All qualified applicants will receive consideration for employment without regard to age, ancestry, caste, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations, and ordinances.