Project Coordinator

Job Description

Job Description

Salary:

About First Star Safety

First Star Safety is a woman-owned traffic control, pavement marking, and roadway safety contractor serving Ohio, Kentucky, and Indiana. Since 2006, we have partnered with public agencies, contractors, utilities, and private organizations to improve safety and mobility on roadways throughout the region.

Our services include Maintenance of Traffic (MOT), traffic control planning and implementation, pavement markings, temporary traffic control devices, equipment rentals, and roadway safety solutions supporting everything from local roadway improvements to major interstate and infrastructure projects.

Position Summary

The Project Coordinator serves as a critical support role between estimating, operations, fleet, accounting, and project management teams. This position is ideal for someone who enjoys organization, problem-solving, logistics, and managing multiple priorities in a fast-paced construction environment.

The successful candidate will assist with project setup, utility coordination, traffic control planning, fleet and DOT compliance activities, estimating support, project administration, and various operational initiatives. This role offers significant growth opportunities within a specialized and growing segment of the construction industry.

Primary Responsibilities

Project Coordination & Administration

• Coordinate project setup and maintenance within ComputerEase Cloud
• Maintain project tracking logs and documentation
• Review contracts, plans, specifications, and project requirements
• Support project managers, estimators, and operations teams
• Assist with project closeout documentation and customer deliverables
• Ensure project records remain accurate and complete

Utility Coordination (OUPS / 811)

• Submit and manage Ohio Utilities Protection Service (OUPS) requests
• Submit and manage Kentucky 811 locate requests
• Track utility clearance status and project timelines
• Coordinate utility-related requirements with project teams
• Ensure compliance with utility notification requirements

Traffic Control Planning

• Develop and modify traffic control plans using industry software
• Prepare traffic pattern drawings and work zone layouts
• Design lane closures, tapers, sign placement, drum placement, and work zone configurations
• Support Maintenance of Traffic (MOT) planning activities
• Learn and apply MUTCD standards and best practices

Estimating Support

• Assist with quantity takeoffs and bid preparation
• Review plans and specifications
• Support project estimates for traffic control and pavement marking operations
• Research project requirements and contract provisions
• Assist with proposal preparation and bid submissions

Fleet & DOT Compliance Support

• Assist with fleet record management
• Track vehicle registrations, inspections, and licensing requirements
• Monitor DOT compliance records and documentation
• Support driver qualification file administration
• Assist with maintenance tracking and fleet reporting
• Coordinate compliance-related documentation with operations and safety teams

Accounting & Financial Administration Support

• Assist with project billing and invoicing
• Support job costing activities
• Maintain project financial records
• Coordinate project setup information between accounting and operations
• Assist with reporting and documentation requests

Qualifications

Required

• Strong Microsoft Office skills, particularly:
  • Excel
  • Outlook
  • Word
• Excellent organizational and time management skills
• Strong attention to detail
• Ability to prioritize multiple projects simultaneously
• Strong written and verbal communication skills
• Ability to learn software systems quickly
• Valid driver's license

Preferred

• Experience in construction, transportation, logistics, project coordination, operations, or related industries
• Familiarity with DOT regulations and compliance requirements
• Experience reading construction plans or engineering drawings
• Experience with project management, scheduling, estimating, or fleet administration
• Associate's or Bachelor's degree in Construction Management, Business, Logistics, Engineering, Operations, or a related field

What You'll Gain

• Exposure to large-scale roadway and infrastructure projects
• Experience with Maintenance of Traffic (MOT) operations
• Knowledge of pavement marking and roadway safety services
• DOT and fleet compliance experience
• Estimating and project management experience
• Construction accounting and job costing exposure
• Direct interaction with operations, accounting, estimating, and executive leadership
• Opportunities for advancement within a growing company

Why First Star Safety?

This is an opportunity to build a career within a highly specialized niche of the construction industry. You'll work on projects that directly impact public safety and transportation infrastructure while developing skills that span operations, project management, compliance, estimating, and business administration.

If you enjoy solving problems, staying organized, and being part of a team that supports major roadway projects throughout the region, we'd love to hear from you.

First Star Safety, LLC is an Equal Opportunity Employer.
At First Star Safety, LLC, your safety is our first priority!