Payroll & Benefits Administrator

Job Summary

The Payroll and Benefits Administrator is responsible for the accurate and timely administration of all payroll and employee benefits functions for the Club. This position oversees payroll processing, ensures compliance with applicable federal, state, and local payroll regulations, and administers company-sponsored benefits programs, including medical, dental, vision, life insurance, and other employee benefit offerings.

The Payroll and Benefits Administrator serves as the primary point of contact for employee payroll and benefits inquiries, coordinates with external vendors and insurance carriers, maintains accurate records, and ensures a high level of customer service for employees. This role requires exceptional attention to detail, strong analytical and organizational skills, and the ability to handle confidential information with professionalism and discretion.

Essential Functions

Payroll Administration

• Process semi-monthly payrolls accurately and on schedule.
• Review and audit payroll data, including hours worked, wage adjustments, bonuses, commissions, deductions, and reimbursements.
• Ensure compliance with federal, state, and local wage and hour laws.
• Process garnishments and other payroll-related deductions.
• Maintain payroll records and ensure the confidentiality of employee information.
• Reconcile payroll reports and assist with payroll-related audits.
• Prepare and distribute payroll reports as requested by management.
• Respond to employee payroll inquiries and resolve payroll discrepancies promptly.

Benefits Administration

• Administer employee benefits programs, including medical, dental, vision, life insurance, and voluntary benefits.
• Coordinate new hire enrollments, qualifying life event changes, and benefit terminations.
• Serve as the primary point of contact for employee benefits questions and concerns.
• Conduct employee benefits orientations and support annual open enrollment activities.
• Work with insurance carriers, brokers, and benefit vendors to ensure effective administration of benefit programs.
• Review and reconcile monthly benefits invoices to ensure accuracy.
• Maintain accurate benefits records and employee enrollment information.
• Assist employees with claims issues and benefits-related concerns.

Compliance and Reporting

• Ensure compliance with all applicable payroll tax regulations and reporting requirements.
• Prepare payroll and benefits-related reports for management and external agencies as required.
• Stay current on changes to payroll and benefits laws and regulations.
• Support internal and external audits related to payroll and benefits administration, including EEO-1, ACA, FMLA, OSHA, and other mandated filings. Compile and validate data, prepare documentation, and support auditors throughout the review process.
• Coordinate and assist with workers’ compensation claims, including timely claim submission, communication with employees and insurance carriers, tracking of medical updates, return-to-work coordination.

Qualifications

• Minimum of 5 years of experience in payroll and benefits management.
• Proficiency in payroll software and Microsoft Office Suite.
• Experience with Paylocity preferred
• Strong understanding of federal, state, and local payroll and benefits regulations.
• Excellent organizational and time-management skills. Strong attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Knowledge of HR Policies, Payroll and Employee Benefits
• High level of discretion and confidentiality.