Event Manager - Tradeshows & Third-Party Events Focus

Event Manager - Tradeshows & Third-Party Events Focus

Dynamic Events, Inc. United States

Our mission is to create meaningful and innovative experiences. Dynamic Events is a full-service agency specializing in corporate event and meeting planning. With over 20 years of industry experience we provide strategic and tactical solutions for the execution of in-person, digital, and hybrid events including proactive project management, logistics, content & speaker management, and expo and sponsor management.

Our culture is intentional. We believe that every individual on our team contributes to our culture and we encourage everyone to advocate, to be leaders in their own way, and to foster a safe and inclusive environment. We believe in being adults, and treating others with the freedom, accountability, and respect that comes with it. We also believe that sometimes the right gif in chat can speak louder than words.

Our team is exceptional and dedicated. We are a small but motivated team who find true fulfillment and joy in living the day-to-day alongside each other (on good days and not so good days). We are passionate about events, about personal and professional growth, and most of all, passionate about supporting each other and having fun along the way. We invest in our future by creating a fun workplace full of creative, skilled, curious, and enthusiastic people.

The job: This is a mid-upper level event position and requires a mature professional individual with strong project management skills and the ability to manage teams from executive clients, internal team members, and external suppliers and partners. The position requires great flexibility, creative problem solving and the ability to independently manage multiple priority projects.

An Event Manager is responsible for the full project management and leadership of a variety of different event-based executions. They serve as liaison between contractors, organizers, business owners and management with regards to all facets of the programs and events- driving deliverables for successful and impactful project execution. At times, this will include full management with minimal assistance.

Major responsibilities:

• Project manage a wide variety of event experiences from client team management, event management, technical digital event builds, and overall deliverables management to achieve the agreed upon execution goal.
• Partner with key stakeholders at start of the planning process to identify event strategy, audience targets, and organizational goals mapped to overall business goals
• Proactively manage and spearhead development process for all events end-to-end including project management, production timelines, event agenda, digital content, space allocation and rhythm of business among stakeholders across multiple time zones
• Create and facilitate event agenda with key stakeholders to optimize attendee flow, different learning styles, in-person/digital venue capacity, speaker readiness, event goals and objectives
• Escalates and mitigates risks and challenges as identified and provide creative problem-solving solutions
• Remain current on new trends in exhibit design and industry trends; including digital and hybrid events
• Establish and maintain budgets, purchase orders, 3rd party payments and cross charges, internal invoices for service hours worked, SOW creations, forecasting, and monthly approvals
• Effectively participate and partner with third party vendors on planning and execution to ensure all deliverables are timely and accurate
• Navigate specified software management tools and/or processes to efficiently and accurately manage event details
• Schedule and run conference calls and meetings with key participants and stakeholders including meeting agendas, resources and meeting notes
• Advise clients regarding venue selection, contract negotiations, vendor RFPs, and SOWs
• Measure KPI results (evaluations, attendance, feedback) on all content and communicate findings back to key stake holders. Modify processes to adopt best practices and incorporate feedback as appropriate
• Establish and maintain strong client relationships at senior levels, identify and troubleshoot issues and challenges as they relate to client satisfaction and overall success; identify opportunities to grow existing accounts to support and contribute to overall business goals
• Manage all post-event reporting, including attendee evaluation results, stakeholder postmortem reviews, final event reports, and communications
• Train and delegate to new hires and support team members at all levels of employment, and develop process and control documents for the events, clients, and the company
• Represent Dynamic Events with the utmost professionalism providing quality customer service while maintaining strong ethical business practices
• Willingness to travel to provide onsite event management and support, following government guidelines
• Other duties as assigned

Key qualifications and competencies:

• Proficient in MS Office Suite and using web-based collaboration software, content management systems
• Strong communication and interpersonal skills; must be able to communicate with respect and discretion with clients, speakers, staff, and vendors, and to adapt communication styles to a wide range of audiences including executive level audiences.
• The ability to manage competing workloads and prioritize requests to meet deadlines
• The ability to produce and present high-level documentation for internal and external purposes
• Fast acting, with excellent project management skills and the ability to lead and manage time-sensitive, cross-functional initiatives in a fast-paced environment
• Ability to work with minimal supervision, prioritize multiple tasks, and complete scheduled tasks on time under competing deadline pressures
• Drive deliverables while navigating ambiguity
• Effectively collaborates in a team environment with a spirit of cooperation
• Excellent work ethic and demonstrates high personal accountability and ownership
• Attention to detail and a high level of accuracy
• Highly organized with efficient and effective time management skills
• Skill in building and establishing relationships with cross-functional teams and ability to facilitate project activities with each audience including executive level audiences
• Critical and creative problem-solving skills and displays good judgement
• Flexibility and adaptability to perform in a fast-paced, high pressure environment
• Reliability and integrity

Education & experience:

• Minimum of 3-5 years of corporate event experience (tradeshows, seminars, and conferences), tech industry preferred
• Bachelor's degree or equivalent work experience

Benefits:

• 100% employee medical, dental, and vision coverage
• 50% dependent medical coverage
• 401k contribution with employer match
• Access to financial advisor services
• Responsible PTO Policy and 11 paid observed holidays
• Fully remote / work from home