Office Assistant (9 mon, PT)

Office Assistant (9 mon, PT)

Job No: 26059

Department: Center for Faculty Excellence

Work Type: Union

Location: Main Campus (Houghton, MI)

Full Time / Part Time: Part Time

Categories: Administrative/Business/Professional

Applications Close:


Michigan Technological University is an R1 technological research university founded in 1885 in Houghton. Our rural campus is situated just miles from Lake Superior in Michigan's scenic Upper Peninsula and is home to nearly 7,500 students from more than 60 countries around the world. Consistently ranked among the best universities in the country for return on investment, Michigan's flagship technological university offers more than 185 undergraduate and graduate degree programs. Research focus areas include defense, health, energy, automotive, environment, and aerospace.

The area's waters, forests, and snowfall support year-round recreation, including skiing, snowboarding, hiking, biking, and paddling. The University is an integral part of the region, supported by a friendly and welcoming community that takes pride in being a true college town. We embrace our size, climate, sense of adventure, and originality.

Summary

Michigan Technological University is seeking a part time Office Assistant to support our William G. Jackson Center for Teaching and Learning department. This position will support the needs of the Michigan Tech Testing Center. This position will proctor exams and assist with day-to-day office administration. This position will also be expected to complete additional training allowing them to proctor for sponsored exams.

Responsibilities and Essential Duties

1. Assist with the administration of the testing center and coordination of scheduling exams.
2. Accurately enter, edit, and manage data using software such as Microsoft Excel and Google Sheets.
3. Communicate effectively with instructors, students, and other Testing Center visitors in person, by phone, and by email.
4. Work with minimal supervision and balance multiple activities in a fast-paced environment.
5. Proctor paper/pencil and computerized exams for Michigan Tech courses and sponsored exam companies such as Pearson and ETS.
6. Address questionable candidate behavior to enforce academic integrity.
7. Maintain security and confidentiality of all testing materials, student information, and other confidential information.
8. Solve problems with consideration for the interests of multiple stakeholders.
9. Update documentation using Microsoft Office, Google Suite, and Adobe PDF.
10. Maintain organized and secure digital and physical files.
11. Scan and score multiple choice exam bubble sheets, and report results electronically to instructors through the Remark OMR Software.
12. Work evenings and some weekends as testing needs require.
13. Commit to learning about continuous improvement strategies and applying them to everyday work. Actively engage in University continuous improvement initiatives.
14. Apply safety-related knowledge, skills, and practices to everyday work.

Required Education, Certifications, Licensures

High school diploma or an equivalent combination of education and experience from which comparable knowledge and abilities can be acquired.

Required Experience
• 1 year office/clerical experience
• Experience using Microsoft Office Suite, Google Suite, and Windows based computers.

Desirable Education and/or Experience
• 1 year of college
• Experience with data entry
• Experience proctoring paper/pencil and computerized exams
• Experience with computerized testing through sponsored organizations
• Experience working with students with accommodations or learning disabilities
• Experience working with international students
• Experience using scheduling software
• Experience with conflict resolution
• Experience creating forms and documents
• Experience using office equipment such as printers, scanners, and phones

Required Knowledge, Skills, and/or Abilities
• Demonstrated ability to independently organize, prioritize, and complete multiple work assignments in a fast-paced work environment with frequent interruptions.
• Demonstrated ability to use judgment when dealing with confidential information.
• Demonstrated ability to work with accuracy and attention to detail.
• Demonstrated ability to work independently and take initiative to solve problems.
• Excellent interpersonal, customer service, and written/oral communication skills.
• Demonstrated ability to deal professionally with challenging customer service situations.
• Demonstrated ability to effectively adapt to change.
• Demonstrated ability to communicate effectively across cultural boundaries and work harmoniously with diverse groups of students, faculty, and staff.
• Demonstrated commitment to contribute to a safe work environment.

Desirable Knowledge, Skills, and/or Abilities
• Familiarity with FERPA, the ADA, and other policies regarding accommodated testing.
• Demonstrated ability to learn new computer skills.
• Proactive and creative approach to problem solving.
• Demonstrated ability to work effectively as part of a team.
• Proven ability to create and maintain positive working relationships while demonstrating a caring and proactive attitude in working with students, staff, faculty, administrators, and external agencies.
• Demonstrated success in, or potential future contributions to, working with persons with a wide variety of backgrounds and viewpoints.

Work Environment and/or Physical Demands

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

Required Training and Other Conditions of Employment

Every employee at Michigan Technological University will receive the following training courses:
• Employee Safety Overview
• Annual Data Security Training
• Anti-Harassment, Discrimination, Retaliation Training
• Annual Title IX Training

The candidate will be required to complete training to proctor exams administered by Pearson and ETS. As a condition of employment, put forth by Pearson and ETS, the candidate will be ineligible to take any exams sponsored by these entities for the duration of their employment and for a waiting period of up to 1 year after their employment is complete.

Additional training will be required by the department on a periodic basis.

Background Check:
Offers of employment are contingent upon and not considered finalized until the required background check has been performed and the results received and assessed.

Full-Time Equivalent (FTE) % (1=100%)
.50

FLSA Status

Non-Exempt

Appointment Term

9 months

Shift

Pay Rate/Salary

Contractual. External candidates will receive the minimum amount $16.39.

Title of Position Supervisor

Testing Center Manager

Posting Type

Internal and External

Dependent on Funding

No

Special Instructions to Applicants (if applicable)

UAW Posting 5/18/2026 - 5/25/2026

External applicants are encouraged to apply, however internal UAW applicants are given first consideration if they apply during the internal UAW posting dates.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

If you require any auxiliary aids, services, or accommodations during Michigan Tech's hiring process please notify the Human Resources office at View phone number on click.appcast.io or View email address on click.appcast.io.

Other Conditions of Employment:
Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of your appointment, and maintain eligibility without sponsorship throughout your appointment.

Michigan Technological University is an Equal Opportunity Educational Institution/Equal Opportunity Employer that provides equal opportunity for all, including protected veterans and individuals with disabilities.


The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. Michigan Tech will provide a paper copy upon request; please contact the Michigan Tech Public Safety.

In compliance with the federal Drug-Free Schools and Communities Act (DFSCA) and its implementing regulations (34 CFR Part 86), Michigan Tech is committed to maintaining a drugfree campus environment and actively promoting the health and safety of its community. Find our notice that outlines the University's policies, legal sanctions, health risks, and available support resources related to the unlawful possession, use, or distribution of illicit drugs and alcohol.

Required Education, Certifications, Licensures* (minimum requirements)

Advertised: 18 May 2026 Eastern Daylight Time

Applications Close:


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