Shipping and Receiving Specialist

Job Description

Job Description

Job Title: Shipping and receiving  specialist
Type of Role: Contract to hire
Shift / Hours: Day Shift and Swing Shift
Location : San Jose, CA
Hourly Range: $24.00 - $26.00/hr

Job Purpose:
The Shipping and Receiving Specialist is responsible for receiving, storing, and shipping inventory for our company. The ideal candidate will have a solid background in shipping and receiving, including experience with Oracle. This is a hands-on position and the candidate must be able to work effectively under strict time constraints in a dynamic environment. The shipping and receiving coordinator must be detail-oriented and highly organized. He or she must also have excellent communication skills. This job may be known as shipping and receiving specialist.
Nature of Duties/Responsibilities:
-Responsible for shipping (domestic/International) and receiving functions are conducted timely and accurately
-Ensures materials are received from proper vendors, that they are placed in proper inventory locations, and that finished goods are packaged according to specification and shipped in a timely manner.
-Reviews receipt of all materials to ensure purchase orders are open and the quality of materials received is correct such as materials certificates, First Article Inspection documents, etc.
-Ensure packing slips and material certifications documents are validated, filled and filed accurately and properly
-Examine contents and compare with shipping request to verify accuracy of outgoing shipments
-Determine shipping method for material using knowledge of shipping procedures, routes, and rates
-Contact carrier representatives to make arrangements and to issue instructions for shipping and delivery of materials
-Create and ensure Commercial Invoices required for all cross-border shipments are filled and file accurately and properly
-Unpacks and checks goods received against purchase orders or invoices, maintains records of received goods and rejects unsatisfactory items.
-Examines stock and distributes materials in inventory and on manufacturing lines.
-Follows all company and facility policies including quality, safety, conduct and attendance.
-Pick orders for shipping along with support staff
-Ensures the security, accuracy, and accountability of materials and goods with inventory control.
-Measure/weigh and record shipment data such as weight and dimension
-Establishes and modifies operational methods and procedures.
-Responsible for shipping and receiving key process indicators
-Maintains documentation to reflect the effectiveness and efficiency of department activities.
-Performs the physical or administrative tasks involved in receiving, storing and distributing of metals and purchased parts, and assists with and performs other material handling duties.
-Unpacks and checks goods received against purchase orders or invoices, maintains records of received goods and rejects unsatisfactory items.
-Lifts heavy items and operates a forklift (standing up, sitting down rider, and hand pallet jack).
-Follows all company and facility policies including quality, safety, conduct and attendance.
-Pick orders for shipping along with support staff
-Receive Shipments and oversee and participate in inspections
-Must work with the production team to coordinate availability of inventory based on what is on order.
-Report and document any shipment, freight damages or discrepancies for investigation and record-keeping purposes.
-Assist with inventory counts of finished goods as needed.
-Quality control – Ensure all shipping and receiving Oracle transactions are performed timely and accurately.
-Conduct inventory counts.
-Load/unload materials from/to trucks
-Examines stock and distributes materials in inventory and on manufacturing lines.
-Deliver or route materials to departments using Forklift or pallet jack
-Responsible for ensuring all shipments are coordinated in accordance with EHS policies and procedures and suspicious material is placed on hold and reported to the onsite Safety team immediately
-Palletize and prep material, create packaging if needed.
-Maintain records such as Inbound and Outbound Log and prepare reports related to assigned activities
-This position requires working overtime when necessary.
-This position requires the employee to proactively practice safety warehouse rules.
-This position requires the employee to proactively lead and participate in 5S and warehouse continuous improvement activities.
-This position requires the employee to complete all training assigned and required for the position in a timely manner.
-Perform other shipping, receiving and inventory control management duties as required and identified by the area Supervisor/Manager

Education and Experience:
-4+ years working experience in Shipping/Receiving, Warehouse Operations
Education - High School Diploma.
-Data entry experience.
-Oracle experience is a plus.
-Experience with Forklift, pallet jack
-Working knowledge of Domestic and International Shipping documentation
-Excellent attention to detail, ability to follow through on Shipping issues
-Team-oriented with a strong sense of urgency for deliverables
-Flexible within a rapidly changing, dynamic work environment