Administrative Assistant to the Principal - Nativity Catholic School

Administrative Assistant to the Principal

Nativity Catholic School

Position Overview

The Administrative Assistant to the Principal provides high-level executive and operational support to ensure the efficient, professional, and compliant functioning of the school's administrative office. This role requires exceptional organizational ability, sound judgment, discretion with confidential matters, and strong execution skills.

The position supports strategic priorities, daily operations, and institutional compliance in alignment with Catholic school standards and accreditation requirements. The individual employed in this capacity reports directly to the Principal and works closely with the administration, faculty, school staff, parish staff, families, and diocesan representatives.

Core Responsibilities

Executive Operations Support
• Manage the Principal's calendar, priorities, and scheduling to optimize time and workflow
• Draft, edit, and manage professional correspondence and official communications
• Prepare reports, presentations, meeting agendas, and briefing materials
• Track action items and follow-through on administrative initiatives
• Maintain strict confidentiality regarding personnel, student, and institutional matters
• Manage inbound inquiries and direct appropriately
• Support internal communication systems (newsletters, announcements, scheduling updates)
• Ensure timely and accurate dissemination of information

Office & Systems Management
• Oversee daily front office workflow to ensure efficiency and professionalism
• Maintain organized digital and physical filing systems
• Support student records management and regulatory compliance
• Assist in accreditation documentation and reporting requirements
• Coordinate logistics for meetings, events, and school functions
• Monitor office supplies and vendor relationships

Compliance & Institutional Support
• Assist with documentation related to accreditation standards set by the Florida Catholic Conference
• Support policy implementation and record-keeping procedures
• Maintain organized documentation aligned with diocesan and school governance requirements

Required Qualifications
• Associate's or Bachelor's degree preferred
• 3+ years of executive or senior administrative support experience
• Strong proficiency in Microsoft Office and Google Workspace
• Excellent written and verbal communication skills
• Demonstrated ability to manage multiple priorities independently
• High level of discretion and professional judgment

Preferred Qualifications
• Experience in an educational, nonprofit, or faith-based organization
• Familiarity with student information systems and compliance documentation
• Understanding of Catholic school governance structures

Employment Details
• Full-time position (12-month preferred)
• Competitive salary commensurate with experience
• Benefits package

Application Instructions

Qualified candidates should submit:
• Cover letter outlining relevant administrative experience
• Resume
• Three professional references

Must complete aLevel II background screening