Clerk V - Recorder of Deeds

Job Title

Routine clerical work involving processing of documents, cash and check handling and customer service. All duties and responsibilities are performed on a daily basis. This position covers Recorder of Deeds, Register of Wills, Prothonotary, Clerk of Courts, Sheriff and Coroner. The Clerk will learn basic functions in each office and will be assigned on a needs basis to Departments and will be supervised by that manager.

Essential Duties and Responsibilities

Essential Duties and Responsibilities:

• File all documents submitted to the office(s)
• Scanning and filing of recorded documents
• Indexing of back scanned documents
• Court Clerk
• Verification of filed documents for accuracy
• Assist public
• Certified copies
• Other duties as assigned

Required Knowledge, Skills and Abilities

Knowledge, Skills and Abilities:

• Knowledge of English grammar, punctuation, and spelling
• Knowledge of standard office procedures and practices such as the types, organizations and use of standard office files, logs, forms, and letter formats.
• Knowledge of intermediate math procedures which involves calculations of percentages, subtraction and addition
• Ability to understand and follow oral and written instructions which explain the work objectives and general guidelines that require independent decision making on the most appropriate procedures to be followed in varied courses of action
• Ability to make independent determinations on the best possible resolution to processing problems
• Ability to develop and set up clerical procedures for the process of office activities performed
• Ability to assemble, organize, and present status information from various source materials concerning the operations of a process or office activities
• Ability to proofread varying types of information for conformation with a prescribed pattern or form, to assure adherence to instructions and clerical office procedures, to maintain consistency of thought and requirements, and for compliance with specific administrative or procedural rules
• Ability to organize work in a manner which insures smooth processing and accomplishment of priority items on schedule
• Ability to use discretion and judgment in dispensing information which may be susceptible to misunderstanding or misuse
• Ability to instruct and advise clerical employees on the methods and procedures used in a process
• Ability to compose correspondence of inquiry or explanation relating to a problem, request, or program need by surveying the nature of the item and determining the course of action to execute the presentation
• Ability to multi-task during peek business times
• Ability to work with little or no supervision
• Ability to recognize inefficiencies and communicate to management solutions
• Proficient in the use of computers, fax machines, copiers, and other related office equipment
• Excellent customer service skills

Minimum Qualifications

Minimum Qualifications and Experience:

• High School graduate
• Two years of continuing education
• One year experience as a Clerk II
• Two years experience in a judicial, legal or governmental organization
• Knowledge of documents and filling for the Department
• Understanding of accounting/bookkeeping principles
• Any equivalent combination of education, experience and training

Benefits

I. Medical Insurance The coverage begins for the employee the on the first of the month following the first full 30 days of full-time employment for employees and their eligible dependents. Cost to the employee to participate in the plan varies by the coverage selection and the number of dependents; and may be subject to collective bargaining agreement. The employee may also elect to opt out of the County's medical insurance if proof of coverage is provided. Under this arrangement, the employee is provided with an annual opt out payment. II. Vision and Prescription The coverage begins for the employee on the first of the month following the first full 30 days of full-time employment for employees and their eligible dependents. Contributions may vary, subject to collective bargaining agreement. III. Dental Coverage The coverage begins for the employee on the first of the month following the first full 30 days of full-time employment for employees and their eligible dependents. Contributions may vary, subject to collective bargaining agreement. IV. Life Insurance A $50,000 life insurance policy is afforded to full-time employees, unless specified differently in a collective bargaining agreement. It remains in effect as long as the employee is actively employed and terminates upon resignation or retirement. V. Retirement All full-time employees and part-time employees working more than 1,000 hours per year qualify for Luzerne County retirement benefits, in which employees must contribute 5% of their earnings, and may choose to add to an additional voluntary contribution, not to exceed an additional 10%.