Legal Assistant - Halifax

Title: Legal Assistant - Halifax State Role Title: Admin and Office Specialist I Hiring Range: $42,145.00 + State Benefits Agency: Indigent Defense Commission Location: HALIFAX 317 Agency Website: Recruitment Type: General Public - G Job Duties The Virginia Indigent Defense Commission (VIDC), a Commonwealth of Virginia Independent Agency, is dedicated to protecting and defending the rights of our clients through zealous, compassionate, high-quality legal advocacy. The Halifax Public Defender's Office is committed to providing dedicated, compassionate, client-based, and community-embedded representation for the indigent clients that we represent. The Halifax Public Defender's Office is now accepting applications for the administrative position of Legal Assistant. The qualified candidate will provide administrative and clerical support for attorneys, investigators and mitigation specialists in the Public Defenders’ office. The Legal Assistant position reports to the Chief Public Defender of the Halifax Office and is employed at-will. Greeting persons entering the Public Defender's Office and operating a multi-line telephone system. Screening and forwarding calls, providing information to callers, taking messages, and scheduling appointments. Typing, editing, and reviewing memos, letters, and various types of legal documents. Maintaining a filing and record-keeping system. Collecting, sorting, distributing, and preparing mail. Communicating and interacting with public defender office colleagues, clients, and judicial system personnel. The IDC is committed to inclusive hiring and dedicated to diversity in our workforce. We encourage and welcome qualified applicants of all identities, cultures, backgrounds, and experiences. Minimum Qualifications The position requires a working knowledge of office practices and procedures to include creating and editing letters, memos, and legal documents. The position requires experience using Microsoft applications, specifically Word and Excel. The position requires familiarity with Google Suite applications, including Gmail, Google Docs, etc. The qualified candidate will have experience creating and managing electronic and manual filing systems and skills in keyboarding. The qualified candidate will effectively communicate both orally and in writing and work independently and collaboratively in a fast-paced, team-driven environment. The Legal Assistant position also requires the ability to communicate both effectively and compassionately with clients as well as their support networks and other participants in the legal system. Additional Considerations Prior experience within the criminal justice system will be strongly considered. Candidates who are bilingual in English and Spanish will be strongly considered. Special Instructions Applications for this position require a cover letter and resume. Failure to submit both may disqualify you from further consideration. You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position. While creating an account through the state system will save your basic information (please remember your username and password), applications are NOT saved for future openings. We encourage you to apply to any and all of the positions you may be considering within the IDC. Employment is contingent upon the successful completion of a fingerprint-based criminal background check. Being authorized to work in the U.S. is a precondition of employment. IDC uses the E-Verify system and does not provide sponsorship. Applications for this position must be submitted electronically through this website. Mailed, emailed, faxed, or hand-delivered applications and resumes will not be accepted. IDC does not accept “see resume” as a response to any question. Information on the application is the primary source used for screening the position. Reasonable accommodations are available to applicants if requested, during the application and/or interview process. This position qualifies for Public Service Loan Forgiveness (PSLF) depending on your type of loan. Edits cannot be made to the application once you have received a confirmation number. Phone calls are not accepted regarding an inquiry into the status of an application. Please login to the RMS system for status updates. Contact Information Name: Ashley Washington Phone: View phone number on click.appcast.io Email: View email address on click.appcast.io In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at View phone number on click.appcast.io. Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process. #J-18808-Ljbffr