Payroll Specialist

Job Description

Job Description

Robert Half is looking for a detail-oriented Sr. Payroll Specialist to support payroll operations for a client in Lisle, Illinois. This role is ideal for someone who thrives in a fast-paced environment, handles sensitive information with discretion, and brings strong experience in multi-state payroll administration. The position also supports corporate card programs and works closely with payroll, human resources, and finance teams to keep processes accurate, compliant, and on schedule.

Responsibilities:

• Oversee end-to-end payroll processing for a large employee population, ensuring timely and accurate completion of each pay cycle.

• Prepare payroll-related cash activity and general ledger support, and verify figures before final submission.

• Coordinate payroll activities across multiple employee groups, including salaried, hourly, and union populations.

• Review employee setup details such as tax withholding and direct deposit information to confirm records are complete and correct.

• Examine payroll calculations, accrual balances, and final payments for departing employees to ensure proper payout amounts.

• Process special payroll runs when needed, following established approval procedures and documentation standards.

• Administer multi-state tax withholdings and wage garnishments in compliance with applicable regulations.

• Partner with internal teams and external tax service providers to address tax notices, reporting questions, and year-end form balancing.

• Manage the company travel card and purchasing card programs, including monthly audits, approval review, and employee issue resolution.

• Contribute to reporting, reconciliations, and other special assignments that support payroll and accounts payable functions.

• Associate degree or at least two years of post-secondary education required; Bachelor's degree is preferred.

• Five or more years of hands-on experience managing multi-state payroll, preferably for a workforce of 500 or more employees.

• Proficiency with Microsoft Excel and other Microsoft Office applications in a business environment.

• Experience using UKG/UltiPro is requried.

• Solid understanding of payroll regulations, standard practices, and federal and state compliance requirements.

• Ability to work with highly confidential information in a careful and detail-oriented manner.

• Bachelor’s degree in a business-related discipline or a payroll certification is preferred.

• Familiarity with Cognos Analytics, Concur, or Bank of America Works is a plus.

This is a hybrid role working on site 3 days a week (Tuesday-Thursday) and offers a salary range of $75,000-$85,000 + 10% bonus and benefits including medical, dental, vision insurance, paid time off, holiday pay, 401k with company match.

If interested, please contact Brian Keating at View phone number on us.fitly.work