Attendance Secretary

Attendance SecretaryPosition: 7:00-3:30 Monday-Friday; 10-month position based on school calendar Position to be filled immediately. Must attend PowerSchool training October 7 and 8, 2026. Must be bilingual-Spanish speaking due to the families served.Description of basic functions and responsibilities: To provide secretarial support to principal and other administration; to assist in coordinating and overseeing the day-to-day operations of the attendance office; to direct and participate in the maintenance of student attendance and reports; and to act as a liaison between students, parents, staff, and appropriate agencies regarding student attendance. Employee receives limited supervision within a framework of standard policies and procedures. This position exercises responsibility for directing and participating in the accurate and timely compilation and preparation of attendance accounting information, data, and reports. This position is responsible for coordinating and prioritizing the work flow in the school office and functions at a lead level of responsibility.Immediate Supervisor: PrincipalTypical Duties:Performs a variety of responsible secretarial/clerical activities related to the functions of discipline, attendance office, and assigned administrator.Types a variety of material such as memos, letters, forms, reports related to assigned unit.Receives, reviews, and verifies documents, records, and forms for accuracy, completeness, and conformance to applicable rules, regulations, policies, and procedures.Interviews office visitors and telephone callers and either answers questions, resolves complaints, provides desired information as required or refers to appropriate person.Maintains master calendar of scheduled events and use of school facilities.Orders, stores, and issues supplies and materials pertinent to the functions of the attendance office.May transcribe dictation from shorthand notes or tape machine equipment.Coordinates and prioritizes the internal activities and operations of the school attendance/discipline office.Directs and participates in daily attendance accounting work required to keep accurate school attendance records.Receives students in attendance office: prepares and issues admit slips to class, permits to leave school early, hall passes, tardy slips and bus passes.Prepares and prints school attendance reports and lists for distribution to teachers and other staff members to ensure accuracy.Updates registration lists, attendance forms, attendance cards, etc. for changes in enrollment.Contacts parents to verify student absences.Complies and computes data and prepares a variety of records, reports, and other correspondence related to student attendance matters and reporting.Trains and directs the work of attendance clerks and student aides working in the attendance office.Confers and consults with students, parents, staff, judicial agents, social services, auditors, state officials and other appropriate parties regarding student attendance and discipline matters.Organizes and ensures that the student discipline is kept confidential and is handled appropriately and according to school procedures and district policies.Performs related duties as required and cross trains other secretarial positions to ensure business continues as needed.Maintains a copy of master schedule. Spanish speaking required.Employment Standards:Knowledge of PowerSchool or able to learn computer programs quickly.Knowledge of proper office methods, techniques and practices including filing systems, receptionist, and telephone techniques.Knowledge of state and district procedures, rules, and regulations pertaining to school attendance accounting and record keeping requirements.Knowledge of basic record keeping methods and techniques.Knowledge of proper English usage, grammar, spelling, and punctuation.Ability to train, direct, and prioritize the work of others.Ability to analyze situations accurately and adopt effective courses of action.Ability to communicate effectively in both oral and written forms.Ability to maintain record keeping systems and data files.Ability to compile data and prepare attendance reports and correspondence in the absence of direct supervision.Ability to type accurately at a rate of 50 words per minute.Ability to operate standard office equipment including computer terminal, copy machines, calculator, typewriter, transcription equipment, etc.Ability to perform accurate mathematical calculations using basic addition, subtraction, multiplication, and division.Ability to establish and maintain effective work relationships with those contacted in the performance of required duties.Ability to obtain a valid first aid certificate as designated by the district.Ability to maintain confidentiality and follow FERPA laws.Ability to maintain professional behaviors as a representative and face of the school district serving parents and students in a small rural community.Mammoth-San Manuel USD is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment decisions are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.