Accounts Payable Supervisor

Job Description

Job Description

Job Title: Accounts Payable Supervisor

Location (city, state): Irving, TX

Assignment Type: Direct Hire

Pay: Approximately $75,000 annually

Work Schedule: Full-time, Monday–Friday, fully onsite

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About The Company:

A growing organization is looking for an experienced Accounts Payable Supervisor to join its Finance team. This position offers the opportunity to lead day-to-day AP activities, support a team of accounting professionals, and work closely with Finance leadership to strengthen processes and maintain accurate financial operations.

Job Description:

The Accounts Payable Supervisor will oversee the daily workflow of an AP team supporting multiple areas of the business. This role will provide hands-on leadership, assist with escalated issues, monitor transaction accuracy, and help ensure invoices, payments, reconciliations, and related activities are completed efficiently and on schedule.

The successful candidate will be a strong communicator and organized accounting professional who enjoys coaching others, resolving problems, and identifying ways to improve AP processes.

Key Responsibilities:

• Oversee daily AP activities, including invoice review, exception management, and payment processing.
• Provide guidance and support to AP team members to ensure work is completed accurately and on time.
• Review invoices for proper coding, documentation, approvals, and compliance with established procedures.
• Help coordinate payment runs and monitor outstanding items.
• Investigate vendor discrepancies, invoice issues, and payment-related questions.
• Review vendor accounts and assist with statement reconciliations.
• Support training, onboarding, coaching, and development of AP employees.
• Monitor team productivity and accuracy while identifying opportunities for improvement.
• Assist with month-end close activities, reconciliations, and research of General Ledger discrepancies.
• Partner with Accounting and other departments to resolve financial variances and outstanding issues.
• Help maintain AP controls, procedures, and supporting documentation.
• Provide documentation and assistance during internal and external audits.
• Assist with 1099 preparation and related vendor reporting activities.
• Serve as a resource for vendors and internal business partners regarding AP questions.
• Identify opportunities to streamline workflows, automate manual tasks, and improve processing efficiency.
• Assist with accounting system enhancements and other departmental projects.

Qualifications:

• 3+ years of Accounts Payable experience required. 
• Expense reporting experience required. 
• Previous experience leading, mentoring, or supervising AP professionals is required. 
• Strong knowledge of AP procedures and fundamental accounting concepts.
• Experience with invoice processing, payment activities, vendor accounts, and reconciliations.
• Proficiency with Microsoft Excel and Microsoft Office.
• Strong organizational skills and exceptional attention to detail.
• Ability to analyze issues, research discrepancies, and determine appropriate solutions.
• Excellent written and verbal communication skills.
• Ability to work effectively with vendors, internal teams, and Finance leadership.
• Comfortable managing multiple deadlines and shifting priorities.
• Inventory and freight AP experience is not required but would be considered a plus.
• Experience with ERP systems, audit support, 1099 reporting, or AP automation is advantageous.