Human Resources Assistant

HR Coordinator Chicago, IL | Financial Services The Opportunity We are partnering with a leading financial services firm to identify an HR Assistant to join its growing Human Resources team. This is an excellent opportunity for an organized, proactive HR or administrative professional who enjoys being at the center of a fast-moving team and wants to build their career within Human Resources. The role will provide broad exposure across recruiting, onboarding, HR operations, employee programs, and team coordination. The ideal candidate is someone who takes ownership, has exceptional attention to detail, communicates well, and is comfortable jumping between priorities. This is a hands-on role within an entrepreneurial environment where no two days look exactly the same, with the opportunity to take on additional responsibilities as the team and function continue to evolve. What You'll Do Recruiting & Interview Coordination Coordinate interview scheduling across candidates, recruiters, and hiring teams, ensuring timely and conflict-free scheduling Communicate interview details and logistics clearly with candidates and internal stakeholders Coordinate conference rooms, Zoom/Teams links, and other interview logistics Maintain accurate candidate tracking and interview status throughout the hiring process Build and update recruiting trackers and proactively flag outstanding items or bottlenecks Support onboarding by preparing new hire communications and completing related administrative tasks HR Operations & Team Support Manage the shared HR calendar, ensuring key meetings, deadlines, and events are organized and up to date Monitor and triage the shared HR/recruiting inbox, routing questions and requests to the appropriate team members Organize and maintain shared HR folders, documents, and resources Assist with HR communications and internal content, including new hire announcements, employee events, and other updates Coordinate employee milestone communications and other employee initiatives Support internal newsletters, leadership programs, and HR events Assist with compliance-related projects and required training tracking Support employee programs through tracking, coordination, and administration Provide administrative and operational support across a variety of HR programs and projects Jump in on additional priorities and projects as needed to support the broader HR team What They're Looking For 3+ years of experience in an administrative, coordination, or HR support role Bachelor's degree preferred Strong organizational and time-management skills with exceptional attention to detail Excellent written and verbal communication skills Highly responsive with strong follow-through and the ability to manage tight deadlines Comfortable coordinating multiple priorities and handling last-minute requests Strong calendar management and organizational skills Able to handle sensitive information with discretion and confidentiality Proactive and willing to pitch in across a wide variety of responsibilities Comfortable working in a fast-paced, entrepreneurial, and constantly evolving environment Quick to learn new systems, tools, and processes Flexible and comfortable coordinating across multiple time zones when needed Strong interest in building a career in Human Resources The Equus Group is an Equal Opportunity Employer and takes pride in maintaining a diverse environment. We do not discriminate in recruitment, hiring, training, promotion, or any other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, marital or veteran status, disability, or any other legally protected status. The Equus Group