Accounting and Purchasing Assistant

Job Description

Job Description

Benefits:

• 401(k)
• 401(k) matching
• Competitive salary
• Dental insurance
• Health insurance
• Opportunity for advancement
• Paid time off
• Vision insurance

Accounting & Purchasing Assistant
Resilient Energy Solutions

Employment Type: Full-Time, 40 Hours/Week
Schedule: Monday–Friday, 7:00 AM–4:00 PM or 8:00 AM–5:00 PM (one-hour unpaid lunch)
Location: In-Office | No Remote or Hybrid Work

Position Summary

Resilient Energy Solutions is seeking a dependable, organized, and self-motivated Accounting & Purchasing Assistant to support the Finance & Accounting Department. This role coordinates companywide asset purchasing, manages daily customer invoice distribution, maintains accurate records, and assists with reporting, research, and special projects.

The ideal candidate is detail-oriented, proactive, comfortable managing multiple priorities, and able to work independently while following established procedures. Previous accounting or purchasing experience is not required; training will be provided.

Key Responsibilities

• Purchasing & Procurement: Prepare and track purchase orders, obtain vendor quotes, verify pricing and documentation, coordinate approvals and deliveries, communicate with vendors and branch locations, and maintain accurate asset and purchasing records.
• Accounts Receivable Support: Distribute customer invoices, upload invoices and supporting documents to customer billing portals, track submission status, and help resolve billing issues and discrepancies.
• Accounting & Administrative Support: Maintain spreadsheets, reports, and electronic records; perform data entry; research discrepancies; assist with reconciliations; and support daily departmental operations.
• Special Projects: Assist with reporting, audits, financial reviews, data analysis, and process improvement initiatives.

Required Qualifications

• High school diploma or equivalent.
• Strong organizational, administrative, and problem-solving skills.
• Proficiency in Microsoft Excel, including sorting, filtering, and basic formulas; familiarity with Outlook and other Microsoft Office applications.
• Excellent attention to detail, accuracy, and written and verbal communication skills.
• Ability to prioritize tasks, meet deadlines, and work independently with minimal supervision.
• Willingness to learn new software, purchasing systems, and customer billing portals.
• Ability to follow procedures, accept feedback, take initiative, and maintain confidentiality.

Previous accounting or purchasing experience is not required. Training will be provided.

Preferred Qualifications

• Experience in an administrative, clerical, office support, or purchasing role.
• Experience managing high volumes of emails, invoices, or business documentation.
• Experience coordinating with multiple departments, vendors, or locations.

Work Environment

This is a full-time, in-office position requiring consistent productivity, attention to detail, and proactive communication. The selected candidate must be comfortable managing daily responsibilities independently while seeking guidance when needed.