SAH Administrative Assistant II

SUMMARY Performs a variety of secretarial and clerically related patient/client support to the department, including data entry, record keeping, and maintenance of records. Under the direct supervision of the program manager with functional guidance from the Certified Tumor Registrars (CTR), the administrative assistant supports registry operations, maintaining the privacy and security of patient health information while adhering to federal, state, and facility policies. RESPONSIBILITIES Identifies new cancer cases by referencing sources such as daily physician dictation, daily registration review, and weekly inpatient discharge sheets. Supports abstracting procedures by performing case finding and creating abstracts with basic demographic information in the registry electronic suspense file. Researches and gathers treatment information for the CTRs, maintaining follow‑up on the required percentage designated by the Commission on Cancer (CoC). Performs annual follow‑up on all living patients to determine disease status, code recurrence information, and record subsequent treatment. Researches multiple media sources for death information, including the Social Security Death Index, newspaper obituaries, and weekly electronic death notice lists from local town clerks. Maintains the control list for follow‑up information and communicates effectively with physician offices and local hospital cancer registries for treatment and follow‑up information. Distributes follow‑up request letters and responds to outside requests for treatment information while adhering to HIPAA standards. Demonstrates respect and regard for the dignity of all patients, families, visitors, and employees, ensuring a professional, responsible, and courteous environment. Communicates effectively with internal and external customers, respecting cultural, value, belief, and age differences and utilizing interpreters when needed. Performs other duties as assigned. QUALIFICATIONS Six months’ previous experience with familiarity and medical terminology preferred. Strong data entry experience. Ability to work independently and exercise good judgment regarding confidentiality. Excellent communication and organizational skills. Proficient in navigating the internet. Knowledge of medical terminology, pathology, and oncology. Proficiency with Microsoft Office; familiarity with Metriq and Meditech preferred. EDUCATION High school diploma or equivalent required. Associate’s degree preferred. Medical Assistant, allied health, or similar certification preferred. Pay Range: $19.73-$28.82 Brown University Health is committed to providing equal employment opportunities and maintaining a work environment free from all forms of unlawful discrimination and harassment. Location: Saint Annes Hospital - 795 Middle Street, Fall River, Massachusetts 02721 Work Type: 8‑4:30 Work Shift: Variable Driving Required: No Union: 1199 Seiu United Healthcare Workers East #J-18808-Ljbffr