Legal Operations Manager

Description

Legal Operations Manager - QSLM
Location: Pensacola, Florida
Work Schedule: Full Time, M-F with 4–5 days per week in-office.
Salary: 100,000- 120,000k, depending on experience

Position Overview
We are seeking a highly organized, proactive, and detail-oriented Legal Operations Manager to support the legal and contractual functions of a growing organization. This position will report directly to the General Counsel and serve as a key administrative and operational resource, coordinating legal documentation, contracts, document requests, and communications with internal stakeholders and outside legal counsel.

The ideal candidate will have experience working in a corporate environment, with preference given to individuals who have experience in the senior living industry. Candidates with backgrounds in finance, administration, business operations, or contract administration may also be well suited for the role.

This is an excellent opportunity for someone who enjoys working with detailed information, managing multiple priorities, and bringing structure and organization to legal and administrative processes.

Key Responsibilities

Coordinate and manage day-to-day legal operations and administrative activities.

Serve as a primary point of coordination between the organization, internal departments, attorneys, and outside legal counsel.

Manage requests for legal documents, records, agreements, and other information.

Organize, maintain, and track contracts, legal documents, correspondence, and related records.

Review contracts and agreements for completeness, accuracy, key terms, dates, obligations, and required follow-up.

Track contractual deadlines, renewals, amendments, and other important legal or business requirements.

Coordinate the execution, distribution, and retention of contracts and other legal documents.

Assist attorneys and internal leadership with gathering information and documentation needed for legal matters.

Liaise with finance, administration, operations, and other departments regarding contractual and legal requirements.

Help establish and maintain organized systems for document management and legal records.

Follow up proactively on outstanding requests, approvals, signatures, and documentation.

Maintain confidentiality and exercise sound judgment when handling sensitive business and legal information.

Identify opportunities to improve administrative processes, organization, and efficiency within the legal function.

Support additional legal, contractual, and administrative projects as needed.

Requirements
Qualifications

Bachelor's degree preferred in Business Administration, Finance, Legal Studies, or a related field.

3–7+ years of relevant corporate experience in legal operations, contract administration, business administration, finance, or a related discipline.

Experience in the senior living, healthcare, real estate, or related industries is highly desirable.

Corporate experience working with contracts, legal documentation, or outside counsel strongly preferred.

Strong ability to review and understand detailed contracts and agreements.

Exceptional organizational and time-management skills.

Excellent written and verbal communication skills.

Strong attention to detail and a high degree of accuracy.

Ability to manage multiple priorities and deadlines simultaneously.

Comfortable working independently while collaborating with executives, attorneys, and cross-functional teams.

Proactive approach to identifying issues, following up on outstanding items, and keeping projects moving.

High level of discretion and professionalism when handling confidential information.

Strong proficiency with Microsoft Office and common document-management and business systems.

Ability to learn new systems, processes, and subject matter quickly.

Ideal Candidate Profile
The successful candidate will be highly organized, reliable, proactive, and resourceful, with the ability to take ownership of responsibilities and follow matters through to completion. While a legal background is valuable, this position does not necessarily require a practicing attorney or traditional paralegal profile. A candidate who has worked in finance or administration within a corporate senior living organization could be particularly well suited, provided they have demonstrated experience working with contracts, documentation, confidential information, and multiple internal stakeholders. The ideal person will be comfortable asking questions, learning quickly, reviewing detailed agreements, coordinating with attorneys, and ensuring that important legal and contractual matters do not fall through the cracks.

J-18808-Ljbffr