Administrative Business Partner to the Chief Product & Technology Officer

Administrative Business Partner To The Chief Product & Technology Officer

We're looking for an exceptional Administrative Business Partner to partner directly with our Chief Product & Technology Officer (CPTO) a Fora co-founder leading our Product, Engineering, Design, and Product Operations organizations. This role will be the operational backbone of the CPTO's day-to-day: managing a high volume of email and correspondence, owning scheduling and calendar management across both work and personal calendars, handling travel planning, prepping for conferences and events, and coordinating across executives so the most important things actually get done. This role will collaborate closely with the Chief of Staff to the CPTO, product and engineering leaders, and other senior executives and their staff.

This is a role for someone who treats administrative work as a craft and is hungry to grow inside a fast-scaling company. You anticipate needs before they're voiced, drive operational excellence in how the CPTO's office runs, and communicate crisply across every audience, elevating the impact and efficiency of the leadership you support. Just as importantly, you lead with empathy and a strong sense of hospitality toward everyone you interact with, whether that's a board member, a partner, a candidate, or a junior engineer asking for fifteen minutes on the calendar. People should leave every exchange with you feeling well taken care of it's how we operate at Fora, and it's the bar for this role.

You're equal parts gatekeeper and accelerator protective of the CPTO's time, but allergic to bottlenecks. You read context quickly, anticipate what's needed before being asked, and bring calm, judgment, and discretion to every interaction. You're fluent in modern AI tools and constantly looking for ways to automate the work no one should be doing manually you'd rather build a workflow than re-do a task. You're not just keeping the trains running; you're a thought partner who helps the CPTO operate at the top of their game.

Key Responsibilities

• Manage a high volume of email and correspondence on behalf of the CPTO triaging, drafting, responding, and ensuring nothing falls through the cracks.
• Own scheduling and calendar management across both work and personal calendars.
• Build a deep understanding of the CPTO's priorities so you can optimize time, prioritize commitments, protect deep-work time, balance internal and external commitments, and un-block the team.
• Coordinate travel planning, including multi-leg itineraries, partner visits, and offsite logistics.
• Support the execution of internal and external meetings, conferences, and offsites, including logistics, briefing materials, attendee context, and pre- and post-event follow-ups.
• Coordinate across executives and their teams partnering closely with the Chief of Staff to the CPTO, product and engineering leaders, and other senior executives and their staff.
• Use AI tools (ChatGPT, Claude, Granola, Notion AI, and others) to compress turnaround on briefings, summaries, drafts, research, and recurring workflows and bring new tooling ideas to the table.
• Draft, edit, and send communications on the CPTO's behalf internal Slack messages, candidate outreach, partner emails, and board prep notes.
• Develop a task management system that maintains visibility on competing tasks and deadlines across the CPTO's commitments, and quietly drive open items to closure.
• Manage expenses, vendor relationships, and administrative workflows tied to the CPTO's office.
• Handle highly sensitive information personnel matters, financials, board materials, candidate pipelines with absolute discretion.

Requirements

• 3-6 years of Administrative Business Partner (ABP) or Executive Assistant (EA) experience, including direct support of a senior executive (VP, C-level, or founder) at a high-growth startup or scaled tech company
• Hands-on, daily use of AI tools (ChatGPT, Claude, Granola, Notion AI, or similar) in your current workflow not just experimenting, but actually leveraging them to move faster
• Exceptional written and verbal communication; you can adopt your principal's voice when needed and write something they'd be proud to send
• Strong organizational instincts, with fluency in Google Workspace, Slack, Notion, and modern calendar/travel tooling
• Sharp judgment under pressure, with a strong sense of what's urgent, what's important, and what can wait
• Comfortable acting as an accountability partner to the CPTO, tactfully surfacing commitments, deadlines, and follow-ups when needed.
• Deeply discreet and trustworthy; comfortable holding confidential information across product roadmaps, hiring, comp, and board matters
• Bias toward action you'd rather make a decision and adjust than wait for direction on things that don't need it
• Meticulous attention to detail and a high bar for precision typos, missed details, and dropped balls bother you, and you build systems so they don't happen
• Warm, empathetic, and naturally hospitable you make everyone you interact with feel well taken care of, whether they're a board member or a new hire
• Low-ego and genuinely curious; you build great relationships across functions and seniority levels
• Based in New York City and able to work in person 4 days/week from our Tribeca/FiDi office
• Bonus: genuine interest in hospitality and travel, and/or prior experience supporting a Product, Engineering, or Technology leader

Compensation

Compensation for this role varies based on experience, with an indicative range of $100K$140K + equity. Final compensation will depend on the level at which the candidate is hired, as we're considering multiple levels for this role.

• Unlimited vacation
• Health Insurance (including an option completely covered by Fora HQ)
• Dental & Vision Insurance
• Wellhub Memberships
• 401k plan with company match
• Commuter Benefits
• Supplemental Life Insurance
• Stock Options

This role is based in our beautiful New York City office (Tribeca/Fidi) with lots of natural light and great views. We're in-office 4 days a week, with 3 weeks remote annually and flexible Fridays.

Our Values

We're forging our own path

Fora has always been about driving change within the industry. We're not interested in maintaining the status quo.

We're stronger together

Community is our cornerstone and collective power is our strength. We believe we can all go further when we operate together, using our combined leverage to unlock better opportunities and outcomes for our advisors, partners, and travelers.

We believe in technology

We believe technology is an answer to some of the most fundamental challenges the travel industry faces. We believe advancements in AI, bold investments in our platforms, and a world-class data infrastructure will transform the work of our advisors and our partners, while creating better travel experiences for travelers.

We're here to serve

We operate in service of our community and believe that when they're empowered to focus on what they do best, we all win. It's why we relentlessly advocate for our advisors and prioritize their best interest every step of the way.

We mean business

Fora is equal parts fun, meaningful work and serious travel business. We're unlocking opportunities for thousands of travel entrepreneurs, delivering a stream of high-quality guests at scale for our partners, and providing a superior travel experience for our travelers. It's a better equation for the future of our industry.

WORK AUTHORIZATION

Authorization to work in the United States is required for full-time roles based in our New York City office. Fora is unable to sponsor or assist with U.S. work authorization. Roles based outside of the United States are not subject to this requirement.

EQUAL OPPORTUNITY

Fora is committed to an equitable hiring process and an inclusive work environment. BIPOC and traditionally underrepresented candidates are strongly encouraged to apply. We will not discriminate and will take action to ensure against discrimination in employment, recruitment, advertisements for employment, compensation, termination, upgrading, promotions, and other conditions of employment against any employee or job applicant on the bases of race, color, gender, national origin, age,