Administrative Secretary

This recruitment will establish an employment list to fill current and any future vacancies for those County departments that have this position, which are the Assessor/Clerk Recorder, District Attorney, Health and Human Services Agency, Resource Management Agency, and the Sheriff. The anticipated life of the employment list is six months. If interested in employment for this position for current or future vacancies within these departments. Current vacancy is with the office of the Assessor/Clerk-Recorder located in Visalia. Work Schedule: Monday - Friday; 8:00 am to 5:00 pm

DUTY SAMPLE

Act as Confidential Secretary. Research, gather and analyze facts and data on a variety of subjects and compile financial, activity, or governmental reports. Assist in the facilitation of activities and policies including participation in development of budget requests and cost estimates. Monitor office expense accounts, check invoices, and perform purchasing-related activities. Plan, assign, coordinate and supervise the work of other clerical or supported staff. Prepare complex documents using word processing, spreadsheet and other computer software on a personal computer. Finalize and print or arrange for publication of documents. Prepare correspondence answering routine inquiries. For a full list of duties please click here. Minimum qualifications are used as a guide for establishing the education, training, experience, special skills and/or license which are required and equivalent to the following. Education Equivalent to completion of the twelfth (12th) grade supplemented by specialized secretarial or business training. Experience Four (4) years of increasingly responsible technical staff support and secretarial experience including two (2) years of experience using a personal computer and software programs in the work environment. One (1) year of supervisory experience highly desirable. Knowledge of Current office practices and procedures including business correspondence, filing, and standard office equipment operation. Principles and practices of the functions and organization of an executive office environment. Data collection and record keeping methods. Correct English usage, vocabulary, spelling, and punctuation. Principles and practices of supervision and training. Skill/Ability to Work and communicate effectively with people of various education and socioeconomic backgrounds by respecting beliefs, interpersonal styles and behaviors of both clients and co-workers. Operate contemporary office equipment inclusive of computer, keyboard, and all applicable electronic equipment. Organize work, establish priorities, layout complex work assignments to fit capabilities of assistants and maintain good workflow. Compose complex letters and memos using correct grammar, punctuation and spelling. Supervise and train other employees. Please see the link above for a full list of all Knowledge of and Skills/Abilities that are required.

DESIRABLE EMPLOYMENT STANDARDS

Knowledge of: Budget preparation, expenditure, and monitoring procedures and County Personnel Rules and Ordinance Code. Conditions of Employment: Candidates selected may be required to pass a pre-employment drug and alcohol screening. Additionally, a background investigation may also be conducted, which may include a re-investigation every 10 years for some positions. An Employment Eligibility Verification using E-Verify may be required on the first day of employment for some positions. Some job classes may also require a physical exam. College Cost Reduction Access Act This may be a qualifying position for student loan forgiveness through the College Cost Reduction and Access Act (CCRAA). Only student loan payments made after October 1, 2007 and in a qualified repayment plan are eligible. For more information you are encouraged to speak with your student loan service or visit:

EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

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