Project Manager, Existing Buildings

Job Description

Job Description

Project Manager, Existing Buildings
New York, NY | Hybrid | Full-Time

About Us

At Milrose Consultants, LLC, we build more than buildings—we build trust, expertise, and lasting partnerships. As leaders in code consulting and municipal compliance, we’re proud to help shape the skylines of tomorrow through excellence in navigating regulations, accelerating approvals, and supporting our clients every step of the way.

Position Overview

We’re looking for a Project Manager, Existing Buildings, to join our Existing Buildings team. In this role, you will manage the full lifecycle of building compliance and municipal approval projects, serving as the primary point of contact for clients and internal teams. You will oversee filings, approvals, close-out processes, and ongoing project tracking while ensuring accuracy, timeliness, and compliance with all applicable regulations. You will work closely with Assistant Project Managers, Directors, and cross-functional teams to coordinate deliverables, resolve issues, and ensure projects move efficiently from filing through final sign-off or certificate of occupancy.

What You’ll Do

• Serve as the primary point of contact for clients, providing updates on filings, approvals, permits, inspections, and municipal status.
• Review and analyze architectural and engineering plans to determine permit and approval requirements.
• Manage the full project lifecycle from filing through close-out, including tracking approvals, permits, and sign-offs.
• Coordinate with internal teams and APMs to ensure timely completion of project deliverables.
• Review and ensure accuracy of all documents submitted to municipal agencies.
• Monitor client requests and prepare revised proposals or additional scope of documentation as needed.
• Initiate, track, and follow up on RFIs and other municipal inquiries through completion.
• Maintain accurate project records and updates within internal systems (e.g., Kintone, zoning/project tracking tools).
• Generate status reports, meeting notes, and project documentation for internal and external stakeholders.
• Track all project milestones and ensure alignment with client timelines and expectations.
• Collaborate with leadership to escalate and resolve project issues as they arise.

What You’ll Bring

Required:

• Bachelor’s degree and 3–5 years of relevant experience in project management, architecture, construction, permitting, or municipal compliance.
• Strong understanding of architectural drawings and construction documentation.
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and Adobe Acrobat.
• Ability to interpret and navigate municipal agency portals and regulatory processes.
• Ability to work independently while collaborating effectively across teams.

Preferred:

• Experience in existing buildings, zoning, or municipal permitting processes.
• Familiarity with DOB filings, compliance workflows, and close-out procedures.
• Experience using project tracking or CRM systems (e.g., Kintone or similar platforms).

Work Environment & Schedule

• This position is based in New York, NY, with a hybrid schedule.
• Standard working hours are Monday through Friday, 8:30 a.m. to 5:00 p.m.
• Travel may be required for client meetings or municipal agency visits as needed.

Compensation & Benefits

• Salary range: $75,000–$90,000, based on knowledge, skills, and experience.
• Comprehensive health, dental, and vision insurance, and 401(k) plan with match.
• Paid time off: holiday, vacation, sick time, personal, and birthday.
• Career development and growth opportunities.

Equal Opportunity Employer

Milrose Consultants, LLC is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees and applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

Milrose Consultants, LLC is committed to providing reasonable accommodation for qualified individuals with disabilities. If you need assistance or an accommodation due to a disability, please contact us at View email address on ziprecruiter.com.

Notice to Third-Party Agencies

Please refrain from calling or emailing our team directly. Our in-house Talent Acquisition team manages all recruiting operations, including the selection and management of all external suppliers.