Administrative Assistant

Administrative Assistant

The Administrative Assistant is essential to ensuring adherence to regulations set by the Illinois Department on Aging and relevant federal and state law. The role maintains and audits a high volume of personnel files and reviews and audits employee applications for completeness and accuracy, ensuring all preboarding requirements are fulfilled prior to onboarding.

Reports to: Compliance Supervisors

Strong organizational skills and basic office and computer skills

Minimum of a High School Diploma or GED

Strong interpersonal skills

Proactive with good judgment, strong attention to detail, and problem-solving skills

Ability to sit, stand, and walk for extended periods

Manual dexterity to handle paperwork and operate office equipment (e.g., filing systems, scanners, printers)

Prior office experience preferred

Review and audit employee applications for completeness and accuracy, ensuring all preboarding requirements are fulfilled prior to onboarding.

Conduct routine audits of personnel files to verify compliance with applicable federal and state regulations, identifying and resolving discrepancies in a timely manner.

Perform accurate data entry and maintain organized, up-to-date employee records in accordance with internal policies and federal/state regulatory requirements.

Respond to compliance inquiries and handle inbound calls with professionalism, providing clear guidance and appropriate escalation as needed.

Stay current on evolving state and federal employment laws and regulations to support accurate, compliant HR practices.

Safeguard the confidentiality of all employee information and sensitive company data in strict accordance with HIPAA and all applicable state and federal laws.

Support the compliance team by taking on additional responsibilities as directed by management.

Healthcare Plus (HCP) is a trusted home care agency dedicated to delivering high-quality, compassionate services to senior citizens and individuals with disabilities throughout Illinois. With a strong reputation for excellence, HCP supports clients in maintaining their independence and dignity in the comfort of their own homes.

Our certified and well-trained home care aides assist with essential activities of daily living, including personal care, meal preparation, and routine housekeeping. By offering personalized support, we help our clients live safer, more fulfilling lives. Healthcare Plus operates 16 locations across Illinois, making reliable and professional home care accessible to communities statewide.

Benefits for this position are offered in accordance with the terms and conditions outlined in the applicable benefit plans, policies, and governing plan documents.

Dental, Vision, and Health Insurance

Paid Time Off (PTO)

401k Retirement Benefits

Basic Term Life Insurance