Finance Coordinator - Malone, NY

Position Overview This position will serve as the Finance Coordinator for Cornell Cooperative Extension Association of Franklin County and will provide coordination and administrative direction and management for all assigned Association Financial Operations. Responsibilities Tracking and monitoring day‑to‑day functions of assigned work within the Finance Department, including: Handling general record keeping, such as preparing payment forms, billing tasks, maintaining grant and contract budgets. Inputting Accounts Receivable and Accounts Payable data in accounting software. Organizing office tasks: filing, copying, preparing worksheets for billings. Processing cash receipts and bank statements. Coordinating small projects and performing routine data collection, compilation or basic statistical data computations. Working with administrative, program and management staff to prepare grant billings and other association invoices. Working closely with SBN Finance Leads to ensure functional area best practice recommendations are implemented in accordance with established timeframes. Reaching out to SBN Finance Leads for assistance and troubleshooting as needed. Assisting with other finance duties as assigned and acting as backup support for office operations under the oversight of the Association Executive Director. Administrative Responsibilities (35%) Assist with planning for delegated and assigned administrative functions of the Association. Assist in developing budgets and financial guidelines, procedures and policies. Set priorities in the finance department to meet deadlines. Track and monitor financial data entry monthly using Acumatica for all accounts. Monitor assigned grant billings and budget worksheets; monitor Accounts Receivable invoices and deposits; monitor Accounts Payable including check‑writing process. Record State and Federal appropriations received through Cornell University and adjust salary account distributions. Track revenues and expenses to ensure alignment with established budgets. Coordination/Operation (60%) Maintain financial data entry monthly using Acumatica. Prepare and maintain assigned grant billings and budget worksheets. Maintain grant and contract billings as assigned and assist with office duties. Process bank statement on Acumatica; maintain Accounts Payable and check‑writing process. Maintain petty cash and process bank deposits; collect revenues and payments of invoices and expense receipts. Post accurate financial transactions to appropriate ledgers. Maintain financial subsidiary schedules and cooperate with staff on reconciliations. Prepare accurate monthly financial statements. Attend Finance Committee and Board of Director meetings; work with auditors and assist in coordination. Record staff salary distributions; order supplies; reconcile monthly Cornell University billing. Prepare and assist in submission of fiscal year‑end financial reports and subsidiary ledgers to Cornell University Extension. Perform other finance duties as assigned, including providing department‑level finance reports to staff. Professional Improvement and Other Duties (5%) Develop and pursue a professional development plan with the Executive Director. Collaborate in activities supporting Cornell Cooperative Extension, attendance at staff meetings, timely reporting of expenses and general marketing of Extension programs. Perform other assigned duties. Health and Safety Support a safe working environment; follow applicable federal, state, local regulations and association policies; proactively prevent accidents and communicate hazards. Benefits and Compensation Full‑time non‑exempt position – 100% FTE, 35 hours per week. Hourly rate $25.00. Comprehensive benefits package, including health and dental insurance, retirement, vacation, sick and personal leave. Required Qualifications Associate’s Degree or equivalent education (High School Diploma/GED and 1 year transferrable functional experience). Three to five years of relevant experience. Valid NYS Driver’s License and ability to meet travel requirements. Ability to work flexible hours, including evenings and/or weekends. Preferred Qualifications Bachelor’s Degree preferred. Familiarity with accounting, bookkeeping and financial operations. Demonstrated ability to maintain confidentiality and secure confidential information. Demonstrated ability to meet deadlines with attention to detail. Demonstrated ability to work with and relate to co‑workers, advisors, community agencies, professional leaders and clientele of varying ages, socio‑economic and cultural diversities. Demonstrated ability to function as a team member. Demonstrated willingness to learn updates and new financial systems, procedures and best practices. Demonstrated ability to communicate effectively through oral, written and visual means. Demonstrated ability to utilize standard computer technologies. Notice to Applicants Please read the required Notice to Applicants statement, which contains important information about applying for a position at Cornell Cooperative Extension as well as your rights and responsibilities as an applicant. This employment opportunity is with the entities listed and not with Cornell University. #J-18808-Ljbffr Cornell University