Office Administrator - GHCA Gilbert

Office Administrator

The Office Administrator is accountable for customer service and efficient front office operation, including management of attendance, health and safety compliance, and support of the GHCA Operations Team.

Duties & Responsibilities

• Maintain and update bookkeeping at the school and be accountable for the accounting process, including purchase orders, collecting, and depositing all monies.
• Answer phones, direct questions, and inquiries, and distribute mail.
• Greets all guests and supports an office environment that is professional, customer service oriented and supportive to visitors, parents, and students.
• Ensure that security procedures are strictly followed by effectively managing the visitor management system.
• Assist with inventory management for grant-funded assets
• Student uniform management
• Order and maintain supplies as needed for office and school staff.
• Student attendance, tardy and early dismissal tracking
• Office machine maintenance, services, and supplies
• Assist with drop off/pick up
• Assist with attendance reconciliation daily
• Assist with school event logistics (setup, decorations, and food orders)
• Assist with orientation and enrollment events as needed
• Accept/verify enrollment documents brought into school
• Credit card reconciliation for Executive Director
• Additional duties as assigned

Qualifications, Competencies & Strengths

• Excellent communication skills with the ability to interact professionally with parents, staff, and external stakeholders.
• Proficiency in Microsoft Office Suite
• Aptitude for systems
• Strong customer service skills
• Organized and detail-oriented

Education: Associate degree preferred

Experience: 2-4 years office or school related administrative position.

Special Skills: Ability to work within an environment with constant changing priorities with enthusiasm and a commitment to excellence.

Additional Requirements

• Type of fingerprint clearance: Must possess or obtain valid Arizona Department of Public Safety IVP fingerprint clearance card.
• Physical functions: Requires but is not limited to standing, sitting, repetitious hand and body movements, bending, squatting, and reaching. May be required to move or position equipment up to 15 pounds approximately.
• Travel required: May need to travel between the Great Hearts Home Office and other GHCA current and future locations.

This description reflects management's assignment of essential functions, it does not exclude or restrict the tasks that may be assigned.

Great Hearts Academies is an Equal Opportunity Employer.