Human Resources Specialist

The City of Renton’s Human Resources and Risk Management Department is seeking a motivated Human Resources Specialist to join our Benefits team. If you’re eager to grow your career alongside an enthusiastic and collaborative HR group, this may be the perfect opportunity for you. In this role, you’ll help support a positive employee experience by partnering with colleagues across the organization and delivering exceptional customer service. Your strong organizational skills, attention to detail, and willingness to learn will make you a highly valued member of our team. If you’re excited about making a meaningful impact and contributing to a supportive, employee-focused workplace, we invite you to consider applying for the Human Resources Specialist position on our Benefits team. We’d love to work with you! Benefits Deferred compensation with the city contributing 4% of the employee's salary. Medical, dental, vision and life insurance at affordable rates Paid leave for vacation, sick, eleven holidays and two personal holidays a year State of Washington Department of Retirement Systems Public Employee Retirement Systems (PERS) plan enrollment Essential Duties Staff the front desk reception area to include greeting and directing visitors and assisting employees. Accurately input and maintain data into complex electronic databases. Maintain electronic databases, as scheduled and on an ad-hoc basis. Maintain current information on the City’s external website for HR&M content. Create fillable PDF forms, upload, and organize documents on Sharepoint website. Conduct research as needed. Maintain confidentiality of personnel records and other sensitive information. Respond to a variety of internal and external inquiries about HR&M matters in person and over the phone, refer inquiries to HR&M staff or other City departments as needed. Assist department personnel with various clerical and routine administrative support duties; prepare emails; maintain files according to records retention schedule; schedule meetings and conferences; and arrange for meeting logistics. Collect and provide responsive records in response to Public Records Requests. File documents in LaserFiche and maintain electronic employee personnel files. Assure compliance with City policies and procedures, a variety of state and federal laws, and labor contracts. Contribute to an environment of teamwork and respect. Foster a culture of equity and inclusion by recognizing the diverse needs and perspectives of groups and individuals. Remain current with relevant technological advancements as it relates to field. Participate in and help provide cross-training in processes as directed by management to ensure a well-rounded team for coverage purposes. Maintain regular, reliable, and punctual attendance. Perform other duties as assigned. May be assigned to support City priorities during emergencies. Benefits Section Accurately process a high volume of various payroll-related and other hiring paperwork for all City employees; coordinate with Finance department and Benefit Analysts as needed. Process onboarding and offboarding documents for all employees to include, but not limited to, benefits enrollment forms, payroll forms, and personnel forms. Process various benefits enrollment forms to include, but not limited to, insurance election changes made at open enrollment or due to qualifying life events (e.g., marriage/divorce, birth/adoption) and assist employees with questions regarding benefits paperwork. Lead Wellness program to include recruitment of current employees to serve on committee, organize committee meetings and wellness activities, monitor program budget, staff City sponsored events. Coordinate annual health fair to include designing communications, scheduling facilities, coordinating vendors, scheduling flu shots, etc. Assist with open enrollment communications to include, but not limited to, coordination of vendor materials, internal and external messaging/mailings, and managing dedicated SharePoint site. Monitor, track, and audit reports and spreadsheets for new hires, separations, ACA annual reporting, PERS eligibility, and various benefit data audits. Process various check requests, assessments, and invoices to include, but not limited to, LEOFF 1 long term care approvals, WAPAL program, supplemental leave buyback. Employee Relations Section Assist with the coordination of the recruitment and selection process for regular positions, work in partnership with departmental hiring managers and Employee Relations Analysts. Assist with job fair and recruitment efforts, serving as a representative of the HR&M Department at these events. Manage the year-round hiring and onboarding process for supplemental employees, to include high volume of seasonal hiring; process includes conducting new hire orientations, ensuring background, and driving record checks are ordered and completed, distributing appropriate hire notifications, monitoring hours worked, and processing payroll and personnel paperwork. Prepare and gather interview materials and assist Analysts with interview preparation. Order volunteer background checks and communicate results to appropriate staff. Education, Experience, And License Requirements Bachelor’s degree in Human Resources, Business Administration or closely related field; or 4 years of relevant education and experience. Successful passing of a required background check. Physical Demands Move throughout City facilities and buildings. Operate a computer and other office equipment. Communicate with City employees and residents. Lift or move items weighing up to 25 pounds occasionally. Work Environment Work is performed in an office environment. Noise level in the office is moderately quiet. Work evening and/or weekend hours as needed. Night meetings may be required. Accommodation Approved reasonable accommodation requests will be made to enable individuals with disabilities to perform the essential functions of the job. EEO Statement The City of Renton embraces a diverse and inclusive workforce and prides itself on promoting collaboration and teamwork in a positive environment while providing high quality services to the community. #J-18808-Ljbffr City-of-Renton